The Offer of Appointment is a crucial document in the Belgian employment process, serving as the initial formal agreement between an employer and a prospective employee. This document is typically used after successful completion of the recruitment process and before the commencement of employment. It must comply with Belgian employment law, including the Employment Contracts Act of 1978, language decree requirements, and relevant collective bargaining agreements. The Offer of Appointment should include all essential employment terms, benefits, and conditions while maintaining compliance with Belgian legal requirements regarding working hours, remuneration, and social security. It forms the foundation for the subsequent employment relationship and, once accepted, creates binding obligations for both parties under Belgian law.
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1. Company Letterhead and Date: Official company letterhead with full legal entity details and date of the offer
2. Candidate Details: Full name and address of the prospective employee
3. Position and Start Date: Job title, department, reporting relationship, and proposed start date
4. Employment Status: Nature of employment (permanent/fixed-term) and any probationary period
5. Compensation Package: Base salary, frequency of payment, and currency
6. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements
7. Benefits Summary: Overview of key benefits including healthcare, pension, and other standard benefits
8. Acceptance Terms: Instructions for accepting the offer and deadline for response
9. Closing and Signatures: Formal closing, company representative signature block, and space for candidate acceptance
1. Relocation Assistance: Include when offering relocation support to candidates moving from another location
2. Language Requirements: Include when the position requires specific language skills or when the work location requires specific language considerations under Belgian law
3. Stock Options/Equity: Include when offering any form of company shares or stock options
4. Sign-on Bonus: Include when offering a one-time signing bonus and associated conditions
5. Remote Work Provisions: Include when the role offers remote working possibilities
6. International Assignment Terms: Include for positions involving international work or travel
7. Company Car: Include when a company car is part of the compensation package
1. Detailed Benefits Overview: Comprehensive description of all company benefits and eligibility criteria
2. Job Description: Detailed description of role responsibilities and requirements
3. Compensation Structure: Detailed breakdown of salary components, bonuses, and other financial benefits
4. Company Policies Summary: Overview of key company policies and work regulations (arbeidsreglement/règlement de travail)
5. Required Documentation List: List of documents required before/upon starting employment
6. Privacy Notice: GDPR-compliant privacy notice regarding employee data processing
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