Job Confirmation Letter Template for Belgium

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Key Requirements PROMPT example:

Job Confirmation Letter

"I need a Job Confirmation Letter for a senior software developer position in our Brussels office, starting March 1, 2025, with hybrid working arrangements and including clauses for intellectual property protection and confidentiality."

Document background
The Job Confirmation Letter is a essential document in Belgian employment relationships, typically issued after verbal agreement on employment terms but before the commencement of employment. It serves as a formal written confirmation of the employment offer and its acceptance, outlining key terms and conditions in compliance with Belgian employment law. This document is particularly important in Belgium due to strict employment documentation requirements and the need to comply with specific language laws depending on the region of employment. The letter must include mandatory elements required by Belgian legislation while also incorporating any relevant sector-specific requirements from applicable collective bargaining agreements. While not as detailed as a full employment contract, the Job Confirmation Letter must still contain all essential employment terms and conditions to be legally compliant and provide clarity for both parties.
Suggested Sections

1. Company Header: Official company letterhead including company name, address, and registration details

2. Date and Reference: Date of the letter and any reference numbers

3. Employee Details: Full name and address of the employee

4. Position and Start Date: Job title, position level, and confirmed start date

5. Employment Terms: Type of contract (indefinite/fixed term), work location, and reporting structure

6. Compensation: Salary, payment frequency, and any guaranteed bonuses

7. Working Hours: Standard working hours, schedule, and any flexibility arrangements

8. Leave Entitlement: Annual leave, public holidays, and other permitted absences

9. Notice Period: Required notice period for termination as per Belgian law

10. Collective Bargaining Agreement: Reference to applicable CBA if any

11. Confirmation Request: Request for the employee to confirm acceptance by signing and returning

12. Signature Block: Space for employer and employee signatures

Optional Sections

1. Probationary Period: Include if a probationary period applies (note: since 2014, probationary periods are only allowed in specific cases in Belgium)

2. Benefits Package: Details of additional benefits if offered (company car, meal vouchers, insurance)

3. Confidentiality Clause: Include for positions involving access to sensitive information

4. Remote Working Arrangements: Include if the position involves regular remote work

5. Professional Development: Include if specific training or development programs are part of the offer

6. Commission Structure: Include for sales positions or roles with variable compensation

7. Language Requirements: Include if the position requires specific language skills or if the work location requires specific language considerations

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and expectations

2. Benefits Overview: Comprehensive list and explanation of all company benefits

3. Company Policies: Key company policies that the employee needs to acknowledge

4. Work Regulations: Copy of or reference to the company's work regulations ('arbeidsreglement'/'règlement de travail')

5. Salary Structure: Detailed breakdown of compensation including any variable components

6. Required Documents List: List of documents the employee needs to provide before starting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Public Sector

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Executive Leadership

Supply Chain

Quality Assurance

Business Development

Product Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Software Developer

Project Manager

Sales Representative

Marketing Manager

Human Resources Director

Operations Manager

Administrative Assistant

Financial Analyst

Product Manager

Customer Service Representative

Research Scientist

Legal Counsel

Business Development Manager

Data Analyst

Account Manager

Supply Chain Manager

Quality Assurance Specialist

Executive Assistant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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