Preliminary Offer Letter Template for Belgium

The Preliminary Offer Letter is a crucial document in the Belgian employment recruitment process, serving as a bridge between initial discussions and the final employment contract. It is typically used after successful interviews but before the issuance of a formal employment agreement, allowing both parties to confirm their mutual interest and basic understanding of employment terms. The document must comply with Belgian employment law, including regional language requirements (Dutch, French, or German depending on the location), and should clearly state its preliminary nature to avoid unintended binding obligations. While not as detailed as a full employment contract, the Preliminary Offer Letter should include sufficient information about the position, basic compensation, and any conditions that must be met before proceeding to a formal offer, while maintaining flexibility for final negotiations.

1. Company Letterhead and Date: Official company letterhead including company details, registration numbers, and date of the letter

2. Candidate Details: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is a preliminary employment offer

4. Opening Statement: Expression of interest in the candidate and reference to previous discussions or interviews

5. Position Details: Specific job title, department, and reporting relationship

6. Key Employment Terms: Basic terms including proposed start date, work location, and type of contract (fixed-term/indefinite)

7. Compensation Package: Basic salary and high-level overview of benefits

8. Contingencies: Conditions that must be met before a formal offer (background checks, references, work permits)

9. Next Steps: Process for moving forward and timeline for response

10. Confidentiality Statement: Statement regarding the confidential nature of the offer

11. Closing: Signature block and contact information for questions