Offer Refusal Letter Template for Belgium

The Offer Refusal Letter is a crucial business communication tool used in the Belgian employment context when an organization needs to formally decline a job candidate following an interview process or application review. This document type requires careful consideration of Belgian employment law, anti-discrimination legislation, and GDPR requirements. The letter should be used when a final hiring decision has been made and the selected candidate has either accepted the position or the company has decided not to proceed with any of the candidates. It typically includes acknowledgment of the candidate's application, a clear but tactful communication of the negative decision, and may include constructive feedback or information about future opportunities, all while maintaining professional courtesy and legal compliance.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Statement: Clear but polite communication of the negative decision

5. Brief Explanation: General, non-specific reason for the decision that avoids potential legal issues

6. Positive Note: Recognition of the candidate's qualifications and encouragement for future opportunities

7. Closing: Professional sign-off with relevant contact information