Internal Promotion Offer Letter Template for Belgium

The Internal Promotion Offer Letter is a critical document used when an organization wishes to formally promote an existing employee to a new position with increased responsibilities and/or compensation. Under Belgian employment law, such modifications to the employment relationship must be properly documented to ensure legal compliance and protect both employer and employee interests. The letter should detail all material changes to the employment relationship, including new role specifications, adjusted compensation package, modified working conditions, and any new responsibilities. This document serves multiple purposes: it officially communicates the promotion, provides required documentation for HR and legal purposes, ensures compliance with Belgian labor regulations, and serves as a reference point for the modified terms of employment. The timing of this document is crucial - it should be issued after internal approvals but before the promotion takes effect, allowing time for employee consideration and acceptance.

1. Letter Header: Company letterhead, date, and employee's current details

2. Salutation and Congratulations: Personal greeting and congratulatory message regarding the promotion

3. New Position Details: Specific title, department, and reporting relationships in the new role

4. Effective Date: Clear statement of when the promotion takes effect

5. Compensation Changes: New salary, benefits, and any other financial adjustments

6. Key Responsibilities: Overview of main duties and expectations in the new position

7. Working Conditions: Any changes to working hours, location, or other conditions

8. Acceptance Process: Instructions for accepting the promotion and deadline for response

9. Closing: Professional closing, signature lines for authorized company representative