Unpaid Internship Offer Letter Template for Belgium

The Unpaid Internship Offer Letter is a crucial document used by Belgian organizations to formally offer internship positions to students or trainees as part of their educational program. This document is specifically designed to comply with Belgian labor laws and educational requirements, which mandate that unpaid internships must have a clear educational purpose and be linked to the intern's studies. The letter serves as the initial formal documentation of the internship arrangement, typically preceding more detailed agreements with educational institutions. It includes essential information about the internship program, learning objectives, supervision arrangements, and working conditions, while clearly stating the unpaid nature of the position. This document is particularly important in Belgium, where strict regulations govern the circumstances under which unpaid internships are permitted.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Formal greeting to the prospective intern

3. Opening Paragraph: Expression of interest and formal offer of the internship position

4. Position Details: Title of internship role and department/team placement

5. Duration and Dates: Specific start and end dates of the internship

6. Educational Context: Connection to academic program and learning objectives

7. Working Hours: Expected schedule and time commitment

8. Supervision: Details of who will supervise and mentor the intern

9. Key Responsibilities: Main tasks and projects the intern will be involved in

10. Learning Outcomes: Specific skills and experience the intern will gain

11. Unpaid Status: Clear statement about the unpaid nature of the internship

12. Legal Compliance: Statement of compliance with Belgian internship regulations

13. Insurance and Protection: Overview of insurance coverage and workplace protections

14. Acceptance Instructions: How to accept the offer and by what deadline

15. Closing: Professional closing with contact details for questions