A Cleaning Agreement is essential for establishing a formal relationship between cleaning service providers and their clients in Belgium. This document is typically used when engaging professional cleaning services for commercial, industrial, or institutional premises, ensuring compliance with Belgian regulations including labor laws, health and safety requirements, and environmental standards. The agreement covers crucial aspects such as service specifications, performance standards, staff requirements, and liability allocation, while incorporating specific Belgian legal requirements such as those established by Joint Committee 121 for Cleaning and Disinfection Companies. It's particularly important for risk management, regulatory compliance, and establishing clear operational parameters for both parties.
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1. Parties: Identification of the service provider and the client, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and specific tasks
5. Service Standards: Quality standards, performance metrics, and expected outcomes of the cleaning services
6. Term and Timing: Duration of the agreement, working hours, and schedule of services
7. Fees and Payment: Pricing, payment terms, invoicing procedures, and VAT requirements
8. Equipment and Materials: Responsibilities for providing cleaning equipment and materials, including compliance with Belgian environmental regulations
9. Health and Safety: Compliance with Belgian health and safety regulations, including risk assessments and protective equipment requirements
10. Staff and Employment: Requirements for cleaning staff, including qualifications, training, and compliance with Belgian labor laws
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Confidentiality: Protection of confidential information and compliance with GDPR requirements
13. Termination: Grounds for termination, notice periods, and consequences of termination
14. Governing Law and Jurisdiction: Confirmation of Belgian law as governing law and jurisdiction for disputes
1. Environmental Requirements: Additional environmental compliance requirements, recommended for contracts involving specialized cleaning products or waste handling
2. Security Requirements: Specific security protocols for cleaning staff, recommended for sensitive locations like offices or secure facilities
3. Performance Reviews: Procedures for regular service review meetings and performance evaluations, recommended for larger or long-term contracts
4. Subcontracting: Terms for allowing or prohibiting subcontracting of services, recommended for larger contracts
5. Force Majeure: Provisions for unforeseen circumstances preventing service delivery, recommended for longer-term contracts
6. Non-Solicitation: Restrictions on hiring each other's staff, recommended for larger service providers
7. Change Control: Procedures for changing service scope or requirements, recommended for complex or long-term contracts
1. Schedule 1 - Service Specification: Detailed breakdown of cleaning tasks, frequencies, and locations
2. Schedule 2 - Price Schedule: Detailed pricing structure including regular services and additional services
3. Schedule 3 - Service Levels: Specific performance metrics and quality standards
4. Schedule 4 - Approved Cleaning Products: List of approved cleaning products compliant with Belgian regulations
5. Schedule 5 - Staff Requirements: Detailed staff requirements including qualifications and training
6. Appendix A - Health and Safety Procedures: Specific health and safety procedures and risk assessments
7. Appendix B - Emergency Procedures: Emergency contact information and procedures
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