Facility Letter Template for Belgium

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Key Requirements PROMPT example:

Facility Letter

"I need a Facility Letter under Belgian law for a €5 million revolving credit facility to a manufacturing company, including security over inventory and receivables, with drawdown availability starting March 2025."

Document background
The Facility Letter is a crucial document in Belgian banking practice, used when a financial institution agrees to provide credit facilities to a borrower. It serves as the primary document evidencing the bank's commitment to provide financing and the terms under which such financing will be made available. The document must comply with Belgian banking regulations, including the Belgian Banking Law of 2014 and relevant EU regulations. Facility Letters are typically used for both new credit facilities and amendments to existing arrangements, containing essential information about facility limits, pricing, security, and key terms and conditions. The document's format and content are influenced by Belgian market practice and regulatory requirements, making it distinct from facility documentation used in other jurisdictions.
Suggested Sections

1. Address Block: Formal letter heading with recipient's details and date

2. Subject Line: Clear identification of the facility type and reference

3. Introduction: Opening paragraph identifying the parties and confirming the bank's offer of facilities

4. Facility Details: Key terms including type, amount, purpose, and availability period of the facility

5. Interest and Fees: Interest rate, calculation method, payment dates, and applicable fees

6. Repayment Terms: Repayment schedule, prepayment provisions, and payment mechanics

7. Key Conditions Precedent: Essential conditions that must be satisfied before drawdown

8. Representations and Warranties: Basic confirmations required from the borrower

9. Covenants: Key ongoing obligations of the borrower

10. Events of Default: Critical events triggering default and remedies

11. Acceptance Block: Section for borrower's acknowledgment and acceptance of terms

Optional Sections

1. Security Arrangements: Required when the facility is secured, detailing the type and terms of security

2. Guarantee Provisions: Needed when the facility involves guarantors

3. Multi-currency Provisions: Required for facilities available in multiple currencies

4. Regulatory Compliance: Additional section for regulated borrowers or specific regulatory requirements

5. Tax Provisions: Detailed tax clauses when complex tax implications exist

6. Insurance Requirements: Detailed insurance obligations when specific insurance coverage is required

7. Financial Covenants: Required for facilities with financial maintenance covenants

8. Syndication Provisions: Needed when the facility may be syndicated

Suggested Schedules

1. Definitions Schedule: Detailed definitions of terms used in the facility letter

2. Standard Terms and Conditions: Bank's standard terms and conditions applicable to the facility

3. Fees Schedule: Detailed breakdown of all applicable fees and charges

4. Form of Drawdown Notice: Template for borrower to request drawdown of the facility

5. Security Details: Detailed description of security assets and perfection requirements

6. Conditions Precedent: Complete list of required documents and conditions

7. Financial Covenant Calculations: Detailed methodology for calculating financial covenants

8. Contact Details: List of relevant contacts at bank and borrower

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Banking and Financial Services

Corporate Finance

Real Estate

Manufacturing

Retail

Technology

Healthcare

Energy

Infrastructure

Transportation

Agriculture

Professional Services

Hospitality

Education

Relevant Teams

Legal

Finance

Treasury

Risk Management

Compliance

Corporate Banking

Credit Administration

Documentation

Relationship Management

Operations

Business Development

Transaction Management

Relevant Roles

Chief Financial Officer

Finance Director

Treasury Manager

Corporate Banking Manager

Relationship Manager

Credit Risk Officer

Legal Counsel

Compliance Officer

Financial Controller

Corporate Secretary

Business Development Manager

Account Manager

Credit Analyst

Risk Manager

Transaction Manager

Documentation Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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