Cleaning Agreement for Hong Kong

Cleaning Agreement Template for Hong Kong

A comprehensive legal agreement governed by Hong Kong law that establishes the terms and conditions for the provision of professional cleaning services. The document outlines the scope of cleaning services, service standards, pricing structure, and responsibilities of both the service provider and the client. It incorporates relevant Hong Kong regulations including employment standards, occupational safety requirements, and environmental protection measures, while ensuring compliance with local labor laws and minimum wage requirements.

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What is a Cleaning Agreement?

The Cleaning Agreement is a vital commercial contract used in Hong Kong to formalize the relationship between cleaning service providers and their clients. This document is essential when engaging professional cleaning services for commercial, residential, or industrial properties, establishing clear parameters for service delivery, quality standards, and commercial terms. The agreement ensures compliance with Hong Kong's regulatory requirements, including the Employment Ordinance, Minimum Wage Ordinance, and Occupational Safety and Health Ordinance. It typically includes detailed specifications for cleaning services, frequency of service, staffing requirements, insurance coverage, and liability provisions, making it suitable for both regular maintenance cleaning and specialized cleaning services.

What sections should be included in a Cleaning Agreement?

1. Parties: Identification of the service provider and the client, including full legal names and registered addresses

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the cleaning services to be provided

5. Term and Termination: Duration of the agreement and conditions for termination

6. Service Provider's Obligations: Key responsibilities of the cleaning service provider including quality standards, staff requirements, and compliance with laws

7. Client's Obligations: Responsibilities of the client including access, facilities provision, and cooperation

8. Fees and Payment: Pricing structure, payment terms, and invoicing procedures

9. Insurance and Liability: Insurance requirements and allocation of risks between parties

10. Health and Safety: Safety protocols and compliance with occupational health regulations

11. Confidentiality: Protection of confidential information of both parties

12. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

What sections are optional to include in a Cleaning Agreement?

1. Equipment and Materials: Used when specifying whether the service provider or client will provide cleaning equipment and materials

2. Performance Standards: Include when specific cleaning standards or KPIs need to be met

3. Subcontracting: Include when the service provider may need to subcontract certain services

4. Environmental Standards: Add when specific environmental compliance or green cleaning practices are required

5. Security Requirements: Include for premises with special security protocols or sensitive areas

6. Emergency Services: Add when emergency or urgent cleaning services need to be covered

7. Staff Requirements: Include when specific staff qualifications or vetting are required

8. Multi-Location Services: Add when services are to be provided across multiple locations

What schedules should be included in a Cleaning Agreement?

1. Schedule 1 - Service Specifications: Detailed cleaning specifications, frequencies, and standards for each type of service

2. Schedule 2 - Pricing Schedule: Detailed breakdown of fees for different services and locations

3. Schedule 3 - Service Locations: List and details of all locations where services are to be provided

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5 - Key Personnel: Details of key staff members and their qualifications

6. Schedule 6 - Performance Metrics: Specific KPIs and measurement criteria for service quality

7. Appendix A - Cleaning Checklist: Daily/weekly/monthly cleaning task checklists

8. Appendix B - Incident Report Form: Template for reporting accidents or incidents during service provision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Commercial Property

Retail

Healthcare

Education

Hospitality

Industrial

Financial Services

Technology

Manufacturing

Residential Property Management

Public Sector

Transportation

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Compliance

Risk Management

Administration

Property Management

Maintenance

Health Safety Environment

Commercial

Relevant Roles

Facilities Manager

Operations Manager

Procurement Manager

Property Manager

Building Manager

Contract Manager

Legal Counsel

Compliance Officer

Risk Manager

General Manager

Administrative Manager

Chief Operating Officer

Estate Manager

Maintenance Manager

HSE Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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