Legal Templates
Annual Declaration Form

Annual Declaration Form for Australia

Annual Declaration Form Template for Australia

An Annual Declaration Form is a formal document used in Australian organizations to collect and verify important information from employees, directors, and officers on a yearly basis. The document ensures compliance with Australian corporate law, particularly the Corporations Act 2001 (Cth), and helps organizations maintain proper governance standards. It covers various aspects including conflicts of interest, financial interests, compliance with company policies, and other relevant disclosures required under Australian legislation. The form serves as a key tool for risk management and maintaining transparency in corporate operations.

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What is a Annual Declaration Form?

The Annual Declaration Form is a critical compliance tool used by Australian organizations to maintain corporate governance standards and meet regulatory requirements. This document is typically completed once per year by employees, directors, and officers to declare any conflicts of interest, financial interests, compliance with company policies, and other relevant matters required by Australian law. The form helps organizations comply with various legislative requirements, including the Corporations Act 2001 (Cth), Privacy Act 1988, and other relevant regulations. It serves as a record of disclosure and helps organizations identify and manage potential risks, conflicts, and compliance issues.

What sections should be included in a Annual Declaration Form?

1. Personal Information: Declarant's full name, position, company details, and relevant identification information

2. Declaration Period: Specific time period covered by the declaration (typically the previous financial or calendar year)

3. Compliance Declarations: Standard declarations regarding compliance with company policies, codes of conduct, and relevant legislation

4. Conflicts of Interest: Declarations regarding any actual, potential, or perceived conflicts of interest

5. Financial Interests: Disclosure of relevant financial interests, shareholdings, and other material interests

6. Attestation: Formal statement confirming the truth and accuracy of all declarations made

7. Execution: Signature block, date, and witness details

What sections are optional to include in a Annual Declaration Form?

1. Related Party Transactions: Additional section for directors and senior executives to declare any related party transactions

2. Professional Memberships: Section for declaring professional memberships and certifications, required for certain roles

3. Political Activities: Declarations regarding political contributions or activities, relevant for senior positions

4. Gift and Hospitality Register: Section for declaring gifts received or given during the declaration period

5. Securities Trading: Additional declarations for those with access to market-sensitive information

What schedules should be included in a Annual Declaration Form?

1. Schedule A - Guidelines: Explanatory notes and guidelines for completing the declaration

2. Schedule B - Definitions: Detailed definitions of key terms used in the declaration form

3. Schedule C - Supporting Documentation: List of required supporting documents and attachments

4. Appendix 1 - Conflict of Interest Examples: Examples to help identify potential conflicts of interest

5. Appendix 2 - Relevant Company Policies: List of company policies referenced in the declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Australia

Publisher

Genie AI

Document Type

Declaration Form

Sector

Cost

Free to use
Relevant legal definitions
Associate
Board
Close Family Member
Company
Company Policy
Company Securities
Confidential Information
Conflict of Interest
Declaration Period
Declarant
Direct Interest
Director
Financial Interest
Gift
Hospitality
Indirect Interest
Inside Information
Material Interest
Officer
Outside Directorships
Personal Interest
Professional Service Provider
Related Party
Related Party Transaction
Relevant Interest
Reportable Matter
Sensitive Information
Significant Shareholding
Subsidiary
Substantial Holding
Clauses
Personal Information
Declaration Period
Conflicts of Interest
Financial Interests
Securities Trading
Outside Directorships
Related Party Transactions
Gifts and Hospitality
Confidential Information
Company Policy Compliance
Professional Memberships
Political Activities
Code of Conduct Compliance
Anti-Bribery and Corruption
Modern Slavery Compliance
Privacy Compliance
Workplace Health and Safety
Environmental Compliance
Intellectual Property
Professional Service Providers
Attestation and Verification
Execution and Witnessing
Relevant Industries

Financial Services

Healthcare

Mining and Resources

Professional Services

Technology

Manufacturing

Retail

Education

Government and Public Sector

Non-Profit Organizations

Construction

Transportation and Logistics

Energy and Utilities

Telecommunications

Relevant Teams

Legal

Compliance

Risk Management

Human Resources

Finance

Operations

Executive Leadership

Board Secretariat

Internal Audit

Corporate Governance

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Director

Board Member

Company Secretary

Senior Manager

Department Head

Project Manager

Financial Controller

Compliance Officer

Risk Manager

Human Resources Manager

Operations Manager

General Manager

Executive Officer

Senior Consultant

Team Leader

Supervisor

Industries
Corporations Act 2001 (Cth): Primary legislation governing company operations in Australia, including director duties, financial reporting requirements, and corporate governance obligations
Privacy Act 1988 (Cth): Regulates the handling of personal information by organizations and provides guidelines for privacy protection in collected declarations
Fair Work Act 2009 (Cth): Governs employment relationships and workplace rights, relevant for employment-related declarations and compliance statements
Anti-Money Laundering and Counter-Terrorism Financing Act 2006: Requires certain declarations regarding financial transactions and compliance with AML/CTF obligations
Income Tax Assessment Act 1997: Relevant for declarations regarding tax compliance and financial reporting obligations
Competition and Consumer Act 2010: Pertains to declarations about compliance with competition laws and fair trading practices
Modern Slavery Act 2018 (Cth): Requires certain organizations to report on risks of modern slavery in their operations and supply chains
Treasury Laws Amendment (Enhancing Whistleblower Protections) Act 2019: Relevant for declarations regarding whistleblower policy compliance and protections
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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