The Lease Termination Letter Landlord To Tenant is a crucial document in U.S. rental property management, used when a landlord needs to formally end a tenancy. This document is essential for both fixed-term and month-to-month leases, requiring careful attention to state-specific notice periods and tenant protection laws. It should be used when ending a lease either at its natural conclusion, for cause, or in accordance with early termination provisions. The letter must include specific dates, property details, and move-out instructions while maintaining compliance with local housing regulations and fair housing laws.
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1. Date: Current date when notice is being issued
2. Recipient Information: Tenant's full name and current rental property address
3. Property Details: Complete address and unit number of the rental property
4. Termination Statement: Clear statement of intent to terminate lease and effective date
5. Notice Period: Specific timeframe given for vacancy, compliant with state law
6. Reason for Termination: If applicable, stated cause for lease termination
7. Move-out Instructions: Requirements for property condition and key return
8. Signature Block: Landlord's signature and contact information
1. Security Deposit Information: Details about deposit return process - include when security deposit was collected at start of lease
2. Final Inspection Details: Information about move-out inspection process - include when formal inspection is required or desired
3. Outstanding Payments: Details of any unpaid rent or charges - include when tenant has outstanding balances
1. Move-out Checklist: Detailed list of cleaning and maintenance expectations
2. Property Condition Form: Document for recording property condition at move-out
3. Original Lease Reference: Copy or reference to original lease agreement
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