A Cancellation Letter For Job Offer is utilized when an employer needs to withdraw a job offer previously extended to a candidate. This document is crucial in the United States employment context, where it must balance legal compliance with professional courtesy. It should clearly state the withdrawal, provide appropriate reasoning (ensuring compliance with anti-discrimination laws), reference the original offer, and maintain professional relationships. The letter helps protect against potential legal claims while providing clear documentation of the decision. Common scenarios for use include budget cuts, organizational restructuring, failed background checks, or changed business circumstances.
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1. Recipient Information: Full name and address of the candidate
2. Reference Information: Original job offer date and position details
3. Clear Statement of Cancellation: Explicit statement that the job offer is being withdrawn
4. Reason for Cancellation: Brief, factual explanation for the withdrawal
5. Closing Statement: Professional closure and any future considerations
1. Alternative Positions: If applicable, information about other available positions within the company
2. Future Opportunities: Statement about potential future opportunities with the company, if appropriate
3. Documentation Return: Request for return of any company property or documentation provided during the hiring process
1. No Schedules Required: Job offer cancellation letters typically do not require any schedules or appendices
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