Facility Management Contract for Singapore

Facility Management Contract Template for Singapore

A Facility Management Contract under Singapore law is a comprehensive agreement that outlines the terms and conditions for the provision of facility management services. It complies with Singapore's Building Maintenance and Strata Management Act, Workplace Safety and Health Act, and other relevant legislation. The contract details service scope, performance standards, payment terms, and compliance requirements specific to Singapore's regulatory framework.

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What is a Facility Management Contract?

The Facility Management Contract is essential for property owners and managers in Singapore seeking professional facility management services. This agreement is structured to comply with Singapore's stringent building maintenance and safety regulations, including the BMSMA and WSH Act. It typically covers comprehensive facility services including maintenance, cleaning, security, and technical services, while ensuring compliance with local environmental and safety standards. The contract is particularly important in Singapore's context where building maintenance standards are strictly regulated and enforced.

What sections should be included in a Facility Management Contract?

1. Parties: Identification of the service provider and client, including full legal names and addresses

2. Background: Context of the agreement and brief description of the facility and services required

3. Definitions: Key terms used throughout the contract

4. Scope of Services: Detailed description of facility management services to be provided

5. Term and Renewal: Duration of the contract and renewal terms

6. Service Standards: Performance standards, KPIs, and quality requirements

7. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing requirements

8. Personnel and Supervision: Staff requirements, qualifications, and supervision arrangements

9. Health and Safety: Safety requirements and compliance with WSH Act

10. Insurance and Liability: Required insurance coverage and liability provisions

11. Termination: Conditions for contract termination and notice requirements

What sections are optional to include in a Facility Management Contract?

1. Environmental Management: Environmental compliance requirements and protocols for facilities with specific environmental impact considerations

2. Security Services: Security-specific requirements and protocols when security services are part of the scope

3. Technology and Systems: Building management systems and technology requirements for facilities with automated systems

4. Emergency Response: Emergency procedures and protocols for high-risk facilities or when specifically required

5. Asset Management: Requirements for managing and maintaining facility assets when asset management is part of the scope

What schedules should be included in a Facility Management Contract?

1. Schedule 1 - Scope of Services: Detailed breakdown of services and frequencies

2. Schedule 2 - Service Level Agreements: Specific KPIs and performance metrics

3. Schedule 3 - Price Schedule: Detailed pricing breakdown and rate card

4. Schedule 4 - Site Plans: Facility layout and relevant areas covered

5. Schedule 5 - Equipment List: List of equipment to be maintained

6. Schedule 6 - Staff Requirements: Detailed staffing requirements and qualifications

7. Schedule 7 - Operating Procedures: Standard operating procedures for key services

8. Schedule 8 - Reporting Requirements: Required reports and reporting frequencies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate
Industrial
Healthcare
Education
Residential

Relevant Teams

Facilities Management
Operations
Procurement
Legal
Finance
Health & Safety

Relevant Roles

Facility Manager
Property Manager
Operations Director
Building Manager
Procurement Manager

Industries

Building Maintenance and Strata Management Act (BMSMA): Primary legislation governing the maintenance and management of buildings and common property in Singapore

Building Control Act: Regulates the construction, maintenance, and safety standards of buildings in Singapore

Workplace Safety and Health Act: Ensures safety, health, and welfare of persons at work in facilities and buildings

Environmental Protection and Management Act: Controls environmental pollution and protection measures in facility management

Fire Safety Act: Governs fire safety requirements and measures in buildings and facilities

Employment Act: Main labor law governing employment terms and conditions for facility management staff

Employment of Foreign Manpower Act: Regulates the employment of foreign workers in facility management services

Work Injury Compensation Act: Provides compensation framework for workplace injuries in facility management

Central Provident Fund Act: Mandatory social security savings scheme affecting employee benefits and contributions

Security and Watch Services Industry Act: Regulates security services aspects of facility management

Private Security Industry Act: Governs licensing and regulation of security personnel in facilities

Environmental Public Health Act: Controls public health standards and cleanliness in facility management

Energy Conservation Act: Mandates energy efficiency and conservation measures in building management

Hazardous Waste Control Act: Regulates handling and disposal of hazardous materials in facilities

Building Control Regulations: Detailed technical requirements for building maintenance and operations

Fire Safety Regulations: Specific requirements for fire safety systems and procedures

Singapore Standard SS 554: Code of practice for indoor air quality in buildings and facilities

BCA Green Mark Scheme: Environmental sustainability requirements for buildings in Singapore

Personal Data Protection Act (PDPA): Governs collection, use, and disclosure of personal data in facility operations

Contract Law: Common law principles governing contract formation and enforcement

Unfair Contract Terms Act: Regulates unfair terms in contracts and protects against unreasonable provisions

Insurance Act: Regulates insurance requirements for facility management operations

NEA Cleaning Business License: Mandatory licensing requirements for cleaning services in facility management

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What is a Facility Management Contract?

What sections should be included in a Facility Management Contract?

What sections are optional to include in a Facility Management Contract?

What schedules should be included in a Facility Management Contract?

Authors

Alex Denne

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