The Facility Management Contract is a crucial document used when an organization requires professional management of their properties and facilities in Ireland. It establishes a formal relationship between the facility management service provider and the client organization, detailing comprehensive service provisions, performance standards, and operational requirements. This contract type is essential for ensuring proper maintenance, security, and operation of commercial, industrial, or institutional facilities while complying with Irish regulations including the Safety, Health and Welfare at Work Act 2005, Building Control Acts, and relevant employment legislation. The document typically includes detailed schedules covering service specifications, pricing, and performance metrics, making it suitable for both single-site and multi-site facility management arrangements.
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1. Parties: Identifies and provides full details of the contracting parties - the facility management service provider and the client
2. Background: Outlines the context of the agreement and the parties' intentions
3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation principles
4. Appointment and Term: Specifies the formal appointment of the facility manager, commencement date, and duration of the contract
5. Scope of Services: Details the core facility management services to be provided
6. Service Provider's Obligations: Outlines the key responsibilities and duties of the facility management company
7. Client's Obligations: Specifies the client's responsibilities and requirements for enabling service delivery
8. Performance Standards: Establishes the required service levels and quality standards
9. Fees and Payment Terms: Details the fee structure, payment schedule, and related financial terms
10. Staff and Subcontractors: Requirements for personnel, including qualifications and vetting
11. Health and Safety: Specifies health and safety requirements and responsibilities
12. Insurance and Liability: Details required insurance coverage and liability provisions
13. Contract Management: Procedures for managing the contract, including reporting and meetings
14. Termination: Conditions and procedures for contract termination
15. General Provisions: Standard legal provisions including notices, governing law, and dispute resolution
1. Sustainability Requirements: Additional environmental and sustainability obligations, used when the client has specific green building or sustainability goals
2. Security Services: Detailed security requirements and procedures, included when security services are part of the scope
3. Specialized Technical Services: Requirements for specific technical installations or systems, used when the facility has specialized equipment
4. Transition and Mobilization: Detailed transition requirements, included when taking over from another provider or for new facilities
5. Emergency Response: Specific procedures for emergency situations, included for high-risk or critical facilities
6. Technology and Systems: Requirements for facility management software and systems, included when specific technology solutions are required
7. Change Management: Procedures for managing changes to services or facilities, used in complex or dynamic environments
1. Schedule 1 - Service Specifications: Detailed specifications for each service to be provided
2. Schedule 2 - Key Performance Indicators: Specific metrics and targets for measuring service performance
3. Schedule 3 - Pricing and Rate Card: Detailed breakdown of fees, rates, and pricing mechanisms
4. Schedule 4 - Properties and Facilities: List and details of all properties covered by the agreement
5. Schedule 5 - Equipment Inventory: Inventory of equipment and assets under management
6. Schedule 6 - Staff Structure: Organization chart and key personnel requirements
7. Schedule 7 - Reporting Requirements: Templates and requirements for regular reporting
8. Schedule 8 - Service Level Agreement: Detailed service levels and performance requirements
9. Appendix A - Emergency Procedures: Detailed emergency response procedures and contacts
10. Appendix B - Forms and Templates: Standard forms and templates for contract administration
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