Departure Notice Template for Saudi Arabia

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Key Requirements PROMPT example:

Departure Notice

"I need a Departure Notice for an expatriate senior software engineer who has resigned to take up a position with another company, with a 60-day notice period starting March 15, 2025, including provisions for visa cancellation and final settlement calculation."

Document background
The Departure Notice is a crucial document in Saudi Arabian employment relationships, required by Saudi Labor Law to formally document the termination of employment. It serves as official notification when either an employer or employee wishes to end the employment relationship, triggering the notice period specified in the employment contract. The document must comply with Saudi Labor Law requirements, including proper notice periods (typically 30 or 60 days), end of service benefit calculations, and specific procedures for both Saudi nationals and expatriate workers. For expatriate employees, the notice also initiates visa cancellation procedures. The document should be prepared in both Arabic and English to ensure legal compliance and clear communication.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Notice Declaration: Clear statement of the departure notice and effective date of termination

4. Notice Period: Specification of the notice period duration and last working day

5. Handover Requirements: List of company property to be returned and work responsibilities to be transferred

6. Final Settlement: Information about the processing of end of service benefits and final dues

7. Acknowledgment: Space for employee signature and date of receipt of the notice

Optional Sections

1. Visa/Residency Status: For expatriate employees, including information about visa cancellation and final exit procedures

2. Non-Competition Reminder: If applicable based on the original employment contract, reminder of post-employment obligations

3. Reference Letter Availability: Information about the availability and process for obtaining a reference letter

4. Medical Insurance Coverage: Details about the continuation or termination of medical insurance coverage

5. Outstanding Loans/Advances: If applicable, statement regarding settlement of any outstanding loans or advances

Suggested Schedules

1. Handover Checklist: Detailed list of company assets, documents, and responsibilities to be handed over

2. Final Settlement Calculation: Breakdown of end of service benefits, unpaid salary, and other financial entitlements

3. Exit Interview Form: Standard form for conducting and documenting the exit interview

4. Clearance Form: Document requiring signatures from various departments confirming employee clearance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Finance

Construction

Healthcare

Information Technology

Manufacturing

Oil & Gas

Retail

Professional Services

Education

Telecommunications

Hospitality

Transportation & Logistics

Relevant Teams

Human Resources

Legal

Finance

Compliance

Personnel Administration

Employee Relations

Payroll

Labor Relations

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

Finance Manager

Payroll Manager

Compliance Officer

Employee Relations Manager

HR Operations Manager

Labor Relations Specialist

HR Administrator

Legal Manager

Personnel Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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