The Departure Notice is a crucial document in Saudi Arabian employment relationships, required by Saudi Labor Law to formally document the termination of employment. It serves as official notification when either an employer or employee wishes to end the employment relationship, triggering the notice period specified in the employment contract. The document must comply with Saudi Labor Law requirements, including proper notice periods (typically 30 or 60 days), end of service benefit calculations, and specific procedures for both Saudi nationals and expatriate workers. For expatriate employees, the notice also initiates visa cancellation procedures. The document should be prepared in both Arabic and English to ensure legal compliance and clear communication.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Notice Declaration: Clear statement of the departure notice and effective date of termination
4. Notice Period: Specification of the notice period duration and last working day
5. Handover Requirements: List of company property to be returned and work responsibilities to be transferred
6. Final Settlement: Information about the processing of end of service benefits and final dues
7. Acknowledgment: Space for employee signature and date of receipt of the notice
1. Visa/Residency Status: For expatriate employees, including information about visa cancellation and final exit procedures
2. Non-Competition Reminder: If applicable based on the original employment contract, reminder of post-employment obligations
3. Reference Letter Availability: Information about the availability and process for obtaining a reference letter
4. Medical Insurance Coverage: Details about the continuation or termination of medical insurance coverage
5. Outstanding Loans/Advances: If applicable, statement regarding settlement of any outstanding loans or advances
1. Handover Checklist: Detailed list of company assets, documents, and responsibilities to be handed over
2. Final Settlement Calculation: Breakdown of end of service benefits, unpaid salary, and other financial entitlements
3. Exit Interview Form: Standard form for conducting and documenting the exit interview
4. Clearance Form: Document requiring signatures from various departments confirming employee clearance
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