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Contract Expiration Notice
"I need a Contract Expiration Notice under Saudi law to inform our IT service provider that we won't be renewing their annual maintenance contract which expires on March 15, 2025, ensuring compliance with Saudi Labor Law notice periods and including provisions for the handover of sensitive system access credentials."
1. Letterhead and Date: Company letterhead including full legal name, commercial registration number, and official address, plus current date in both Gregorian and Hijri calendars
2. Recipient Details: Full name, title, and address of the recipient party
3. Subject Line: Clear indication that this is a Contract Expiration Notice
4. Contract Reference: Original contract details including date, reference number, and parties involved
5. Notice Statement: Clear statement of contract expiration and intent not to renew
6. Expiration Details: Specific dates of notice period and final contract termination in both Gregorian and Hijri calendars
7. Next Steps: Required actions from both parties including handover requirements and final settlements
8. Signature Block: Authorized signatory details and company stamp
1. Appreciation Statement: Optional paragraph expressing appreciation for the business relationship, used when maintaining good relations is important
2. Future Cooperation: Optional section indicating openness to future business opportunities, used when there's potential for future engagement
3. Transition Plan Reference: Used when there are complex handover requirements or ongoing projects that need transition planning
4. Outstanding Obligations: Used when there are specific financial or operational obligations that need to be addressed before contract end
5. Confidentiality Reminder: Used when the original contract contained significant confidentiality provisions that survive termination
1. Schedule A - Contract Details Summary: Summary of key contract terms and dates for reference
2. Schedule B - Final Settlement Calculation: If applicable, breakdown of any final payments, end-of-service benefits, or financial settlements
3. Schedule C - Handover Checklist: List of items, documents, or access rights that need to be returned or transferred
4. Schedule D - Outstanding Deliverables: If applicable, list of any pending items or deliverables that need to be completed before contract end
Authors
Original Contract
Contract Period
Effective Date
Expiration Date
Notice Period
Business Day
Gregorian Calendar
Hijri Calendar
Party/Parties
Company
Contractor/Employee
Handover Period
Confidential Information
Outstanding Obligations
Final Settlement
End of Service Benefits
Authorized Representative
Ministry
Applicable Law
Manufacturing
Construction
Financial Services
Information Technology
Healthcare
Retail
Professional Services
Education
Telecommunications
Real Estate
Energy and Utilities
Transportation and Logistics
Hospitality
Government and Public Sector
Legal
Human Resources
Compliance
Administration
Operations
Procurement
Project Management
Executive Leadership
Risk Management
Corporate Governance
Legal Counsel
HR Manager
HR Director
Contracts Manager
Business Unit Manager
Company Director
Chief Executive Officer
Chief Operating Officer
Procurement Manager
Project Manager
Legal Affairs Manager
Compliance Officer
Administrative Manager
Department Head
General Manager
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