Contract Expiration Notice Template for Saudi Arabia

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Key Requirements PROMPT example:

Contract Expiration Notice

"I need a Contract Expiration Notice under Saudi law to inform our IT service provider that we won't be renewing their annual maintenance contract which expires on March 15, 2025, ensuring compliance with Saudi Labor Law notice periods and including provisions for the handover of sensitive system access credentials."

Document background
The Contract Expiration Notice is an essential document in Saudi Arabian business practice, used when a party wishes to formally communicate the approaching end of a contract and confirm that it will not be renewed. This document is crucial for compliance with Saudi Labor Law, which requires specific notice periods (minimum 30 days for monthly-paid workers and 15 days for others under Article 75). The notice must include precise details about the contract termination, including dates in both Gregorian and Hijri calendars, and should outline any required closing procedures or obligations. It's particularly important in employment relationships but also applies to other business contracts. The document helps protect both parties' rights and ensures a clear record of the contract's conclusion while maintaining compliance with local legal requirements and Sharia Law principles.
Suggested Sections

1. Letterhead and Date: Company letterhead including full legal name, commercial registration number, and official address, plus current date in both Gregorian and Hijri calendars

2. Recipient Details: Full name, title, and address of the recipient party

3. Subject Line: Clear indication that this is a Contract Expiration Notice

4. Contract Reference: Original contract details including date, reference number, and parties involved

5. Notice Statement: Clear statement of contract expiration and intent not to renew

6. Expiration Details: Specific dates of notice period and final contract termination in both Gregorian and Hijri calendars

7. Next Steps: Required actions from both parties including handover requirements and final settlements

8. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Appreciation Statement: Optional paragraph expressing appreciation for the business relationship, used when maintaining good relations is important

2. Future Cooperation: Optional section indicating openness to future business opportunities, used when there's potential for future engagement

3. Transition Plan Reference: Used when there are complex handover requirements or ongoing projects that need transition planning

4. Outstanding Obligations: Used when there are specific financial or operational obligations that need to be addressed before contract end

5. Confidentiality Reminder: Used when the original contract contained significant confidentiality provisions that survive termination

Suggested Schedules

1. Schedule A - Contract Details Summary: Summary of key contract terms and dates for reference

2. Schedule B - Final Settlement Calculation: If applicable, breakdown of any final payments, end-of-service benefits, or financial settlements

3. Schedule C - Handover Checklist: List of items, documents, or access rights that need to be returned or transferred

4. Schedule D - Outstanding Deliverables: If applicable, list of any pending items or deliverables that need to be completed before contract end

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Construction

Financial Services

Information Technology

Healthcare

Retail

Professional Services

Education

Telecommunications

Real Estate

Energy and Utilities

Transportation and Logistics

Hospitality

Government and Public Sector

Relevant Teams

Legal

Human Resources

Compliance

Administration

Operations

Procurement

Project Management

Executive Leadership

Risk Management

Corporate Governance

Relevant Roles

Legal Counsel

HR Manager

HR Director

Contracts Manager

Business Unit Manager

Company Director

Chief Executive Officer

Chief Operating Officer

Procurement Manager

Project Manager

Legal Affairs Manager

Compliance Officer

Administrative Manager

Department Head

General Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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