A Contract Expiration Notice is an essential business document used in New Zealand when a party wishes to formally communicate their intention not to renew or extend a contract at the end of its term. This document is crucial in situations where automatic renewal clauses exist or where professional courtesy demands formal notification of non-renewal. The notice must comply with New Zealand contract law, particularly the Contract and Commercial Law Act 2017, and should be issued within the timeframe specified in the original contract. It typically includes key information such as contract details, expiration date, and any transition requirements. This document helps maintain professional relationships while ensuring legal compliance and clear communication between parties regarding the contract's conclusion.
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1. Recipient Details: Full name and address of the recipient party, including their position if relevant
2. Reference Line: Contract reference number, date, and any other relevant identifiers
3. Contract Identification: Clear identification of the contract being terminated, including its title, parties involved, and original execution date
4. Notice Statement: Formal statement declaring the intention to let the contract expire at the end of its term
5. Key Dates: Specification of the contract's expiration date and the effective date of termination
6. Confirmation of Obligations: Statement confirming that all obligations under the contract will be fulfilled until the expiration date
1. Transition Arrangements: Include when there are specific handover requirements or transition processes that need to be documented
2. Outstanding Payments: Include when there are any financial matters that need to be addressed before contract expiration
3. Return of Property: Include when there are physical or intellectual property items that need to be returned
4. Confidentiality Reminder: Include when there are ongoing confidentiality obligations that survive the contract expiration
5. Future Relationship: Include when maintaining a professional relationship is important or when there might be future business opportunities
1. Schedule A - Contract Details: Summary of key contract details including dates, parties, and reference numbers
2. Schedule B - Transition Timeline: Detailed timeline of any transition activities required before contract expiration
3. Schedule C - Outstanding Items: List of any outstanding deliverables, payments, or obligations that need to be completed before expiration
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Relevant Teams
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Operations
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Relevant Roles
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Operations Director
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Chief Legal Officer
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