The Clearance Letter For Employee is a crucial document in Malaysian employment practice that serves as the final step in the employment separation process. It is typically issued after an employee's resignation, termination, or retirement has been processed and all company clearance procedures have been completed. The document confirms that the employee has returned all company assets, settled any outstanding financial matters, completed necessary handovers, and fulfilled all exit requirements. This letter is essential for maintaining clear records and protecting both parties' interests under Malaysian employment law, particularly in compliance with the Employment Act 1955 and related regulations. It can also serve as a reference document for future employment and helps prevent potential disputes regarding the settlement of employment-related matters.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Employee Information: Full name, employee ID, position/designation, and department of the employee
2. Employment Period: Confirmation of employment start and end dates
3. Clearance Confirmation: Statement confirming that all company properties, documents, and assets have been returned
4. Financial Settlement: Confirmation that all financial matters including final salary, benefits, and claims have been settled
5. Non-Disclosure Reminder: Reminder of ongoing obligations regarding confidentiality and company information
6. General Conduct Statement: Confirmation of satisfactory conduct during employment period
1. Project Handover Status: Used when employee was involved in specific projects requiring formal handover confirmation
2. Outstanding Loans/Advances: Include when there were company loans or advances that needed settlement
3. Training Bond Status: Required when employee was under any training bonds or sponsored education programs
4. IT Systems Access: Specific section for employees with high-level access to IT systems requiring formal deactivation confirmation
5. Client/Vendor Relationships: For employees who managed external relationships requiring formal handover
1. List of Returned Items: Detailed inventory of all company properties returned by the employee
2. Final Settlement Statement: Breakdown of final payment including salary, benefits, and any deductions
3. Handover Checklist: Checklist signed by relevant department heads confirming clearance from their respective areas
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Hospitality
Logistics
Energy
Relevant Teams
Human Resources
Legal
Administration
Compliance
Corporate Secretariat
Operations
Relevant Roles
Human Resources Manager
HR Director
HR Executive
Legal Counsel
Company Secretary
Administrative Manager
Operations Manager
Department Head
HR Business Partner
Compliance Officer
Find the exact document you need
Industrial Attachment Application Letter
A formal application letter used in Malaysia by students requesting industrial attachment positions in organizations, complying with local educational and employment regulations.
Download
Letter Of Support For Funding
A Malaysian-compliant formal document expressing commitment to provide financial support or backing, typically used in funding applications and financial arrangements.
Download
Leave Letter For Eye Check Up
A formal Malaysian leave request letter for eye examination purposes, compliant with local employment regulations.
Download
Request Letter For Replacement Of Damaged Equipment
A formal Malaysian legal document requesting equipment replacement from a supplier/manufacturer, detailing damage and replacement requirements under Malaysian law.
Download
Joining Letter After Medical Leave
A Malaysian-compliant formal letter confirming an employee's return to work following medical leave, outlining return terms and conditions.
Download
Emergency Leave Letter For Medical Treatment
A formal Malaysian-compliant letter requesting emergency leave for medical treatment, adhering to local employment laws and company policies.
Download
Leave Extension Letter
A formal document under Malaysian employment law that extends an employee's existing leave period, specifying new dates and conditions.
Download
Application For Experience Certificate
A Malaysian-compliant official document verifying an individual's employment history, roles, and responsibilities with an organization.
Download
Transfer Letter To Employee From One Location To Another
A formal letter compliant with Malaysian employment law that documents an employee's transfer from one work location to another within the same organization.
Download
Letter Asking For Financial Support
A formal Malaysian-compliant letter requesting financial support, including detailed funding requirements and purpose.
Download
Joining Letter After Transfer
A Malaysian employment document confirming an employee's new position and terms following an internal transfer, compliant with local employment laws.
Download
Document Submission Letter
A formal Malaysian business document used to officially transmit and record the submission of documents to receiving parties, following local legal and business practices.
Download
Authorization Letter For Claiming Salary
A Malaysian legal document authorizing a designated person to collect an employee's salary on their behalf.
Download
Authorization Letter For Claiming Money
A Malaysian legal document authorizing a designated person to claim or collect money on behalf of another individual, compliant with local banking and legal requirements.
Download
Attachment Application Letter
A formal letter used in Malaysia to apply for industrial attachments or internships, complying with local training and employment regulations.
Download
Application Letter For Sick Leave
A formal sick leave request letter compliant with Malaysian employment law, used by employees to request time off for medical reasons.
Download
Application Letter For Cashier
A formal application letter for cashier positions in Malaysia, outlining the applicant's qualifications and interest in accordance with Malaysian business standards.
Download
Letter Of Commendation
A formal Malaysian professional document recognizing individual excellence and achievement, following local business practices and communication standards.
Download
Cash Advance Letter
A Malaysian law-compliant document establishing terms and conditions for providing and repaying a cash advance between parties.
Download
Bank Account Opening Request Letter For Company
A formal letter requesting corporate bank account opening in Malaysia, following Malaysian banking regulations and Financial Services Act 2013 requirements.
Download
Leave Application Letter
A formal written request for leave from work in Malaysia, complying with local employment laws and company policies.
Download
Contract Renewal Letter
A formal document under Malaysian law used to extend an existing contract's duration while confirming or updating its terms and conditions.
Download
Public Health Cover Letter
A Malaysian-law governed cover letter for official public health communications, used to accompany health reports, initiatives, or directives.
Download
Guarantor Letter
A Malaysian law-governed letter where a guarantor commits to fulfilling another party's obligations if they default.
Download
Medical Leave Of Absence Letter
A formal document under Malaysian employment law that officially records and approves an employee's medical leave period, including duration and return-to-work conditions.
Download
Care Assistant Cover Letter
A formal cover letter for care assistant positions in Malaysian healthcare settings, complying with local employment and healthcare standards.
Download
Personal Character Reference Letter
A formal character attestation document under Malaysian law that provides a personal testimony of an individual's character, integrity, and qualities for official purposes.
Download
Application Letter For Teaching
A formal teaching application letter compliant with Malaysian education regulations and professional standards, used for seeking teaching positions in Malaysian educational institutions.
Download
Bank Account Opening Request Letter For Company Employees
A Malaysian-compliant formal letter requesting the opening of bank accounts for company employees, adhering to local banking regulations and requirements.
Download
Salary Certificate Request
A formal request document used in Malaysia to obtain official certification of an employee's salary details, compliant with Malaysian employment law.
Download
Request Letter For Payment Release
A formal letter under Malaysian law requesting the release of contractually agreed payments, typically used in business-to-business transactions.
Download
Mail For Maternity Leave
A formal letter requesting maternity leave under Malaysian employment law, typically for a 98-day period as statutorily provided.
Download
Loan Rejection Letter
A formal letter used by Malaysian financial institutions to communicate loan application rejection decisions while complying with local banking regulations.
Download
Letter Request For Transfer
A formal Malaysian business document used to request an internal transfer within an organization, complying with local employment laws and corporate policies.
Download
Letter Of Assistance
A Malaysian legal document formalizing one party's commitment to provide specific assistance or support to another, governed by Malaysian contract law.
Download
Letter For Financial Support
A Malaysian legal document establishing financial support commitment from one party to another, commonly used for immigration, education, or family support purposes.
Download
Leave Approval Mail To Manager
A standardized leave request email template for Malaysian organizations, compliant with local employment laws, used for obtaining manager approval for planned absences.
Download
Joining Letter After Maternity Leave
A formal Malaysian employment document confirming an employee's return-to-work arrangements following maternity leave, in compliance with local employment laws.
Download
Emergency Leave Letter For Mother Sick
A formal emergency leave request letter under Malaysian law for an employee needing time off due to their mother's illness.
Download
Company Experience Letter
A formal Malaysian employment verification document that confirms an individual's work history, position, and responsibilities with a company, governed by Malaysian employment law.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)