The Company Experience Letter is a fundamental document in Malaysian employment practice, issued when an employee leaves their position or requests formal documentation of their employment history. This document, regulated under Malaysian employment law, particularly the Employment Act 1955, serves multiple purposes including verification for future employment, visa applications, and professional certifications. The letter typically includes essential information such as employment duration, position held, key responsibilities, and may optionally include performance evaluation or project achievements. It's a crucial document for professional career development and is widely recognized across all industries in Malaysia. The format and content of the Company Experience Letter should comply with local business practices while ensuring all personal data handling adheres to the Personal Data Protection Act 2010.
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1. Company Letterhead: Official company letterhead including company name, registration number, address, and contact details
2. Date: Current date when the letter is issued
3. Reference Number: Unique reference number for tracking and filing purposes
4. Employee Details: Full name, identification number, and last position held by the employee
5. Employment Period: Precise dates of employment from start to end
6. Roles and Responsibilities: Brief description of the main duties and responsibilities held during employment
7. Signatory Block: Name, designation, and signature of the authorized company representative
1. Reason for Separation: Brief statement of why the employment ended, used when specifically requested and the separation was amicable
2. Performance Summary: Brief evaluation of the employee's performance, included when specifically requested and positive
3. Special Projects: List of significant projects or achievements, included for senior positions or when specifically relevant
4. Skills and Competencies: List of specific skills and competencies demonstrated, useful for technical or specialized roles
5. Recommendation Statement: Personal recommendation for future employment, included when the employer wishes to specifically endorse the employee
1. Project Details Appendix: Detailed list of major projects handled by the employee, attached when extensive project experience needs to be documented
2. Awards and Certifications: List of awards, certifications, or special recognition received during employment, attached when applicable and relevant
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