The Change of Address Letter is an essential document in Malaysian business and administrative practice, used when an individual or organization needs to formally notify relevant parties of a change in their address. This document is particularly important in Malaysia due to specific regulatory requirements under various acts, including the Companies Act 2016 and National Registration Act 1959. The letter must be submitted within prescribed timeframes (such as 14 days for company registered address changes) and should include comprehensive details of both the old and new addresses, effective date of change, and relevant identification or registration numbers. It serves multiple purposes, from updating government records to ensuring continuous service from utility providers and maintaining accurate communication channels with business partners.
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1. Sender Details: Full name, identification number (IC for individuals or registration number for companies), and contact information of the person/entity making the address change
2. Date: Current date when the letter is being written
3. Recipient Details: Name, designation, and address of the organization or person being notified
4. Subject Line: Clear indication that this is a Change of Address Notification
5. Current (Old) Address: Complete details of the current/old address
6. New Address: Complete details of the new address
7. Effective Date: The date from which the new address will be effective
8. Signature Block: Space for signature, name, and designation of the sender
1. Reference Numbers: Include when writing to organizations where account numbers, customer IDs, or other reference numbers are relevant
2. Reason for Change: Include when the context of the move is relevant or required by the recipient
3. Mail Forwarding Request: Include when requesting mail forwarding services from postal authorities
4. Additional Contact Information: Include when there are multiple ways to contact during the transition period
5. Verification Statement: Include when formal verification of the new address is required by the recipient
1. Proof of New Address: Copies of utility bills, tenancy agreement, or other documents proving the new address
2. List of Additional Addresses: If multiple addresses are being changed (e.g., for different purposes or departments)
3. Authorization Documents: If the letter is being submitted by a representative, including power of attorney or company board resolution
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Government and Public Sector
Real Estate
Legal Services
Healthcare
Education
Retail
Manufacturing
Professional Services
Telecommunications
Insurance
Utilities
Transportation and Logistics
Construction
Relevant Teams
Administration
Legal
Compliance
Human Resources
Facilities Management
Corporate Services
Operations
Customer Service
Records Management
Office Management
Property Management
Relevant Roles
Administrative Assistant
Office Manager
Company Secretary
Compliance Officer
Legal Counsel
Human Resources Manager
Facilities Manager
Operations Director
Corporate Services Executive
Relocation Coordinator
Business Registration Officer
Records Manager
Executive Assistant
Property Manager
Customer Service Representative
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