The Application For Annual Leave Letter is a standard document used in Malaysian workplaces to formally request paid time off under annual leave entitlements. This document is essential for maintaining clear records of leave requests and approvals, as required by Malaysian employment law, particularly the Employment Act 1955. The letter should be submitted with reasonable notice before the intended leave period, typically following company-specific policies on notice periods. It includes crucial information such as leave dates, duration, reason for leave, and work coverage arrangements during absence. The document serves multiple purposes: it ensures proper documentation for HR records, maintains clear communication between employee and management, and helps organizations manage their workforce planning effectively while complying with local labor regulations.

1. Date and Address Block: Current date and recipient's details including name, title, department, and company address

2. Subject Line: Clear indication that this is an application for annual leave

3. Salutation: Formal greeting to the appropriate authority (e.g., supervisor, HR manager)

4. Leave Duration: Specific dates for the leave period, including first and last day

5. Number of Days: Total number of working days requested for leave

6. Reason for Leave: Brief explanation for the leave request

7. Handover Information: Details of work arrangements during absence and colleague covering responsibilities

8. Contact Information: How to reach the employee during the leave period if necessary

9. Closing: Professional closing statement, signature block with employee details including name, position, and employee ID