An Authorization Letter For Claiming Documents is a crucial legal instrument in Malaysian business and personal affairs, used when an individual or organization needs to delegate the authority to collect important documents to another party. This document type is governed by Malaysian law, particularly the Powers of Attorney Act 1949 and Contract Act 1950, and requires careful preparation to ensure legal validity. The letter must clearly identify both the authorizer and the authorized person, specify the exact documents to be collected, and include any temporal or scope limitations. It's commonly used in situations where the original party cannot personally collect documents due to various constraints such as physical absence, business commitments, or logistical challenges. The document must include proper verification elements and may require witness signatures or official stamps depending on the receiving organization's requirements.

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Name and address of the organization/person to whom the authorization letter is addressed

3. Subject Line: Clear indication that this is an authorization letter for claiming documents

4. Authorizer Information: Full name, identification number, and contact details of the person giving authorization

5. Authorized Person Information: Full name, identification number, and contact details of the person being authorized

6. Purpose Statement: Specific details about which documents are to be collected and the scope of authorization

7. Duration of Authorization: Validity period of the authorization

8. Declaration: Statement confirming the authorization is given willingly and in sound mind

9. Signature Block: Space for signatures of the authorizer with date