The Referral Letter For Job is a crucial document in the Malaysian professional landscape, used when a professional wishes to recommend a candidate for employment opportunities. It must comply with Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, while avoiding potential defamation issues under the Defamation Act 1957. The document typically includes the referee's professional credentials, their relationship with the candidate, specific examples of the candidate's capabilities, and a clear recommendation statement. It serves as both a professional endorsement and a legal document that can impact hiring decisions, requiring careful consideration of content and potential implications for all parties involved.
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1. Letter Header: Include current date, recipient's name, title, company name, and address
2. Salutation: Formal greeting to the recipient, preferably addressing them by name
3. Introduction: Writer's introduction, relationship to the candidate, and purpose of the letter
4. Candidate Information: Basic information about the candidate including full name and relevant context
5. Professional Relationship Context: Explanation of how long and in what capacity the writer has known the candidate
6. Specific Endorsement: Detailed description of the candidate's skills, qualities, and achievements
7. Closing Statement: Strong recommendation statement and offer to provide additional information
8. Signature Block: Writer's full name, title, company, contact information, and signature
1. Academic Achievements: Include when the candidate is a recent graduate or when academic qualifications are particularly relevant
2. Project Highlights: When specific projects demonstrate the candidate's capabilities particularly well
3. Leadership Experience: When recommending for a management or leadership position
4. Technical Skills: For technical positions where specific skills need to be highlighted
5. Cultural Fit Statement: When organizational culture match is particularly important to the hiring company
1. Performance Records: If applicable and with candidate's permission, attach relevant performance reviews or achievements
2. Project Portfolio: For creative or technical roles, samples of work (if applicable and shareable)
3. Certificates: Copies of relevant certifications or awards mentioned in the letter
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