The Authorized Signatory Confirmation Letter is a crucial corporate document used in Malaysian business practice to formally establish and communicate the identity and authority of individuals who can sign documents on behalf of a company. This document is typically required when dealing with banks, government authorities, or business partners who need verification of signing authority. It draws its legal basis from the Malaysian Companies Act 2016 and is often requested during significant transactions, account openings, or when establishing new business relationships. The letter should clearly state the scope of authority, include relevant corporate authorizations (such as board resolutions), and comply with Malaysian corporate governance requirements. It serves as a protective measure for both the issuing company and third parties by clearly documenting who has the authority to bind the company in legal and financial matters.

1. Company Letterhead: Official company letterhead including company name, registration number, and registered address

2. Date: Date of issuance of the confirmation letter

3. Recipient Details: Name and address of the recipient organization or 'To Whom It May Concern'

4. Subject Line: Clear indication that this is an Authorized Signatory Confirmation Letter

5. Corporate Authority Statement: Statement confirming the company's authority to issue this letter (e.g., reference to board resolution)

6. Authorized Signatory Details: Full name, designation, and identification details of the authorized signatory/signatories

7. Scope of Authority: Clear description of the scope and limitations of the signing authority

8. Validity Period: Statement of the duration for which the authorization is valid

9. Authentication: Company seal/stamp and signature of appropriate corporate officer