The Confirmation of Termination Letter is a crucial document in Malaysian employment practice that formally documents the end of an employment relationship. It is typically issued following verbal discussions or preliminary notices about termination, serving as the official written record of employment cessation. This document must comply with Malaysian employment law, particularly the Employment Act 1955 and Industrial Relations Act 1967. The letter should be issued in situations of both voluntary resignation and employer-initiated termination, providing clear information about the termination date, notice period, final payments, and post-employment obligations. It protects both employer and employee interests by clearly documenting the terms of separation and helps prevent future disputes regarding the termination process.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Confirmation of Termination Letter
3. Opening Statement: Reference to previous communications or meetings regarding termination
4. Confirmation of Termination: Clear statement of employment termination with effective date
5. Notice Period Details: Confirmation of notice period served or payment in lieu of notice
6. Final Working Day: Clear statement of the employee's last working day
7. Return of Company Property: List of company properties to be returned and deadline
8. Final Payment Details: Overview of final salary, unused leave, and other entitled payments
9. Employee Benefits Cessation: Information about when various employment benefits will cease
10. Closing Statement: Expression of appreciation and good wishes for future endeavors
11. Signature Block: Authorized signatory details and company stamp
1. Non-Compete Reminder: Include when employment contract contained non-compete clauses
2. Confidentiality Obligations: Include when employee had access to sensitive information
3. Outstanding Loans: Include when there are company loans to be settled
4. Handover Instructions: Include when employee needs to transfer responsibilities
5. Exit Interview: Include when company policy requires an exit interview
6. Reference Letter Availability: Include when company is willing to provide references
7. Accommodation Arrangements: Include when company housing was provided
8. Medical Benefits Extension: Include when there are post-termination medical benefits
1. Final Payment Breakdown: Detailed calculation of final payment including salary, leave, and other entitlements
2. Company Property Checklist: Itemized list of company properties to be returned
3. Employee Benefits Summary: Summary of benefit cessation dates and any post-employment benefits
4. Handover Checklist: Detailed list of tasks and responsibilities to be handed over
Relevant legal definitions
Clauses
Termination Confirmation
Notice Period
Final Payment
Benefits Cessation
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Final Settlement
Handover Requirements
References
Outstanding Obligations
Governing Law
Full and Final Settlement
Post-Employment Obligations
Intellectual Property Rights
Data Protection
Dispute Resolution
Notice Period
Final Payment
Benefits Cessation
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Final Settlement
Handover Requirements
References
Outstanding Obligations
Governing Law
Full and Final Settlement
Post-Employment Obligations
Intellectual Property Rights
Data Protection
Dispute Resolution
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Hospitality
Professional Services
Telecommunications
Mining
Agriculture
Transportation
Energy
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Management
Operations
Administrative Support
Corporate Services
Relevant Roles
HR Manager
HR Director
Legal Counsel
HR Executive
Personnel Manager
Employee Relations Manager
HR Business Partner
Chief Human Resources Officer
HR Administrator
Compliance Officer
Legal Manager
Department Manager
Line Manager
Senior HR Executive
HR Operations Manager
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