The Confirmation of Termination Letter is a crucial document in Pakistani employment practice, required under the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and various provincial labor laws. It is used to formally document the end of an employment relationship, whether due to resignation, redundancy, performance issues, or other reasons. The letter serves multiple purposes: it provides legal documentation of the termination, confirms the final working day, outlines the settlement of dues, and reminds the employee of any continuing obligations. This document is essential for maintaining clear records, ensuring compliance with local labor laws, and protecting both employer and employee interests in case of future disputes.
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1. Letter Header: Company letterhead, date, reference number, and formal addressee details
2. Subject Line: Clear indication that this is a Confirmation of Termination Letter
3. Opening Statement: Reference to previous communications or meetings regarding termination
4. Termination Details: Confirmation of last working day and formal end of employment
5. Reason for Termination: Brief statement of termination reason (if applicable and appropriate)
6. Final Settlement Information: Overview of salary, benefits, and dues to be settled
7. Company Property: List of company assets to be returned
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing Statement: Professional closure and contact information for queries
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Reference Letter Offer: Include when company is willing to provide employment references
3. Non-Compete Reminder: Include when employee is bound by existing non-compete agreements
4. Transition Handover: Include when specific handover requirements need to be documented
5. Exit Interview: Include when an exit interview needs to be scheduled
6. Benefits Continuation: Include details of any benefits that continue post-employment
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other dues
2. Company Property Checklist: Itemized list of company assets to be returned
3. Clearance Form: Form listing all departments from which clearance is required
4. Benefits Summary: Summary of any applicable post-employment benefits or insurance continuations
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Relevant Teams
Human Resources
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Administration
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Operations
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Corporate Secretariat
Relevant Roles
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HR Administrator
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Business Unit Head
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