The Confirmation of Termination Letter is a essential document in New Zealand employment practice, used to formally document the end of an employment relationship. This document is required whenever an employment relationship is terminated, whether through resignation, redundancy, dismissal, or mutual agreement. It must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000 and related employment laws. The letter serves multiple purposes: it confirms the termination in writing, specifies the final working day, outlines any final payments and entitlements, details the return of company property, and addresses ongoing obligations such as confidentiality. This documentation is crucial for both legal compliance and maintaining clear records of the employment termination process.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header and Date: Company letterhead, current date, and proper addressing to the employee
2. Opening Statement: Clear confirmation of the termination decision and reference to previous discussions or meetings
3. Termination Details: Specific details including last day of employment and reason for termination (if appropriate)
4. Final Payment Information: Details of final pay, including salary, outstanding leave, and other entitlements
5. Return of Company Property: List of company property to be returned and process for return
6. Ongoing Obligations: Reference to continuing obligations such as confidentiality and intellectual property
7. References and Future Employment: Information about company policy on references
8. Contact Information: Details for future correspondence and final payment arrangements
9. Closing and Signatures: Professional closing, space for signatures if acknowledgment is required
1. Garden Leave Arrangements: Include when employee is being placed on garden leave during notice period
2. Redundancy Payment: Include when termination is due to redundancy and payments are applicable
3. Post-Employment Restrictions: Include when referring to existing restraint of trade or non-compete clauses
4. Outplacement Support: Include when company is providing career transition assistance
5. Medical Insurance Extension: Include when continuing medical benefits for a specified period
6. Settlement Agreement Reference: Include when termination is part of a settlement agreement
1. Final Payment Calculation: Detailed breakdown of final payment including leave entitlements, bonuses, and any deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefits Summary: Summary of benefit termination dates and conversion options
4. Previous Correspondence: Copies of relevant previous communications regarding the termination
5. Exit Process Checklist: Checklist of tasks to complete before last day
Relevant legal definitions
Company
Employee
Employment Agreement
Termination Date
Final Pay
Notice Period
Garden Leave
Confidential Information
Intellectual Property
Company Property
Outstanding Entitlements
Restraint Period
Non-Compete Obligations
Non-Solicitation Obligations
Settlement Agreement
Exit Process
Final Payment Date
Redundancy Payment
Outplacement Services
Continuing Obligations
Employee
Employment Agreement
Termination Date
Final Pay
Notice Period
Garden Leave
Confidential Information
Intellectual Property
Company Property
Outstanding Entitlements
Restraint Period
Non-Compete Obligations
Non-Solicitation Obligations
Settlement Agreement
Exit Process
Final Payment Date
Redundancy Payment
Outplacement Services
Continuing Obligations
Clauses
Termination Confirmation
Effective Date
Notice Period
Final Payment
Leave Entitlements
Company Property Return
Confidentiality
Intellectual Property
Non-Compete
Non-Solicitation
References
Garden Leave
Post-Employment Obligations
Settlement Terms
Final Release
Outstanding Obligations
Benefits Termination
Exit Procedures
Future Communications
Data Privacy
Acknowledgment
Effective Date
Notice Period
Final Payment
Leave Entitlements
Company Property Return
Confidentiality
Intellectual Property
Non-Compete
Non-Solicitation
References
Garden Leave
Post-Employment Obligations
Settlement Terms
Final Release
Outstanding Obligations
Benefits Termination
Exit Procedures
Future Communications
Data Privacy
Acknowledgment
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Transportation
Agriculture
Mining
Public Sector
Non-Profit
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Compliance
Corporate Services
Administration
Executive Leadership
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
People Operations Manager
Employee Relations Manager
HR Coordinator
Legal Counsel
Company Secretary
Operations Manager
Department Manager
Line Manager
Managing Director
Chief Executive Officer
Chief Human Resources Officer
HR Administrator
Compliance Officer
Find the exact document you need
Staff Employment Confirmation Letter
A formal letter confirming employment terms and conditions under New Zealand employment law, serving as official documentation of the employment relationship.
find out more
Residential Verification Letter
A formal document under New Zealand law that verifies an individual's residential status or address, typically issued by a landlord or property manager.
find out more
Rent Confirmation Letter From Tenant
A formal letter under New Zealand law where a tenant confirms their understanding and acceptance of rental terms and conditions.
find out more
Payment Confirmation Letter To Supplier
A formal document used in New Zealand business operations to confirm payments made to suppliers, providing official record of transaction details under NZ law.
find out more
Non Confirmation Of Employment Letter
A formal letter used in New Zealand to inform an employee that their employment will not continue beyond their trial or probationary period, in compliance with NZ employment law.
find out more
Marriage Confirmation Letter For Immigration
An official New Zealand document confirming the validity and current status of a marriage for immigration purposes, compliant with NZ Marriage and Immigration Acts.
find out more
Employee Confirmation Letter For Bank Loan
A New Zealand-compliant employment confirmation letter that verifies employment status and compensation details for bank loan purposes.
find out more
Completed Probation Period Letter
A New Zealand-compliant letter confirming successful completion of an employee's probationary period and transition to permanent employment status.
find out more
Accountant Verification Letter Of Income
A New Zealand-compliant professional letter from a qualified accountant verifying an individual's or entity's income for third-party requirements.
find out more
Balance Confirmation Letter To Vendor
A formal New Zealand business document used to confirm and verify outstanding balances with vendors, compliant with local commercial law and financial reporting requirements.
find out more
Account Verification Letter
A New Zealand-compliant formal bank document confirming customer account details and banking relationship status, issued by financial institutions under local banking regulations.
find out more
Order Confirmation Letter To Supplier
A formal New Zealand business document confirming order details and terms with a supplier, governed by NZ commercial law.
find out more
Doctor Confirmation Letter
A formal verification document used in New Zealand's healthcare system to confirm a doctor's professional status, credentials, or employment details.
find out more
Doctor Appointment Confirmation Letter
A New Zealand-compliant formal confirmation letter for medical appointments, including essential appointment details and patient instructions.
find out more
Confirmation Of Employment Reference Letter
A formal New Zealand-compliant document verifying an individual's employment history, position, and tenure with an organization.
find out more
Lease Verification Letter
A formal document used in New Zealand to verify lease details and tenant status, typically used for financial or reference purposes.
find out more
Holiday Confirmation Letter
A New Zealand-compliant formal document confirming approved annual leave arrangements between employer and employee, including leave dates and related details.
find out more
Hiring Confirmation Letter
A formal document under New Zealand law confirming employment offer terms and conditions, serving as a precursor to the full employment agreement.
find out more
Current Employment Verification Letter
A formal document issued under New Zealand law confirming an individual's current employment status and related authorized details.
find out more
Thank You For Confirmation Letter
A formal business document used in New Zealand to acknowledge receipt of information or documents, serving as both a professional courtesy and legal record.
find out more
Letter Of Enrolment
A formal New Zealand educational institution document confirming student enrollment and program details under NZ education law.
find out more
Intercompany Balance Confirmation Letter
A New Zealand-compliant formal letter used to confirm and verify account balances between related companies within a corporate group structure.
find out more
Driving Licence Confirmation Letter
An official New Zealand Transport Agency document confirming the status and validity of an individual's driving licence under New Zealand law.
find out more
Debtor Confirmation Letter
A legally binding document under New Zealand law that confirms and acknowledges the existence and terms of a debt obligation between creditor and debtor.
find out more
Consent Letter For Employment Verification
A New Zealand-compliant authorization document allowing employers to share employment information with specified third parties, adhering to local privacy and employment laws.
find out more
Confirmation Of Maternity Leave Letter
A formal letter confirming approved maternity leave arrangements under New Zealand employment law, detailing leave period and entitlements.
find out more
Confirmation Of Directorship Letter
A New Zealand-compliant formal letter confirming a director's appointment to a company board, outlining key terms and conditions of the position.
find out more
Confirmation Of Tenancy Letter
A New Zealand-compliant formal letter confirming acceptance of a rental application and outlining key tenancy terms prior to the signing of the full tenancy agreement.
find out more
Confirmation Of Rental Letter
A formal New Zealand document confirming the agreed terms of a rental arrangement between landlord and tenant, serving as an official record of the rental commitment.
find out more
Confirmation Of Rent Payment Letter
A New Zealand-compliant formal letter confirming a tenant's rental payment history and status, used for official verification purposes.
find out more
Confirmation Of Order Letter
A formal document used in New Zealand to confirm and document order details between a supplier and customer, governed by NZ contract and commercial law.
find out more
Bursary Confirmation Letter
A New Zealand-compliant formal letter confirming the award of an educational bursary, including terms, conditions, and payment details.
find out more
Audit Balance Confirmation Letter
A formal audit document used in New Zealand to request third-party confirmation of client financial information, complying with local auditing standards.
find out more
Verification Of Work Experience Letter
A formal New Zealand-compliant letter confirming an individual's employment history, work experience, and job responsibilities with an organization.
find out more
Work From Home Confirmation Letter
A formal letter compliant with New Zealand employment law that confirms and sets out the terms of an employee's approved work-from-home arrangement.
find out more
Tender Confirmation Letter
A formal document under New Zealand law confirming the acceptance of a tender submission and outlining key terms and conditions of the acceptance.
find out more
Supplier Confirmation Letter
A New Zealand-compliant formal document that confirms and establishes key terms between a business and its supplier, providing a simplified alternative to a full supply agreement.
find out more
Rental Income Verification Letter
A New Zealand-compliant formal letter verifying a tenant's rental payment history and current rental obligations for financial and administrative purposes.
find out more
Recommendation Letter For Confirmation Of Employee
A formal New Zealand employment document confirming an employee's status, performance, and successful completion of their initial employment period.
find out more
Redundancy Confirmation Letter
A formal letter under New Zealand employment law confirming an employee's redundancy, including termination details and final entitlements.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)