The Hiring Confirmation Letter is a crucial document in New Zealand's employment process, typically issued after successful employment negotiations but before the comprehensive employment agreement. It serves to formally document the offer of employment and the acceptance of key terms by the prospective employee. This document should align with New Zealand employment legislation, including the Employment Relations Act 2000, Fair Trading Act 1986, and relevant employment standards. The letter confirms essential employment terms such as position, compensation, start date, and basic conditions, while indicating that a detailed employment agreement will follow. It provides both parties with written confirmation of the agreed terms and helps prevent misunderstandings about fundamental aspects of the employment relationship.

1. Letter Header: Company letterhead, date, and addressee details

2. Opening Statement: Formal confirmation of the job offer and expression of welcome

3. Position Details: Job title, reporting relationship, and start date

4. Employment Type: Confirmation of whether the role is permanent, fixed-term, or casual

5. Compensation Package: Salary/wage details, payment frequency, and method of payment

6. Work Hours and Location: Standard working hours, days, and primary work location

7. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per NZ law

8. Trial Period/Probation: If applicable, details of any trial or probationary period

9. Notice Period: Required notice period for termination by either party

10. Agreement Reference: Reference to the full employment agreement that will follow

11. Acceptance Instructions: How to accept the offer and by what deadline

12. Closing: Signature block and contact details for questions