The Confirmation Of Termination Letter is a crucial document in UAE employment relationships, required under Federal Decree-Law No. 33 of 2021 (UAE Labor Law) to formally document the end of employment. It serves multiple purposes: officially confirming the termination decision, specifying the effective date, detailing final settlements, and outlining post-employment obligations. The document is essential for both mainland UAE and free zone entities, providing legal protection for both parties and ensuring compliance with local labor regulations. It should be issued following initial termination discussions and before the notice period begins, containing all necessary information for proper employment conclusion including gratuity calculations, notice period details, and company property return requirements.
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1. Letter Header: Company letterhead, date, reference number, and employee's full contact details
2. Subject Line: Clear indication that this is a Confirmation of Termination Letter
3. Opening Statement: Reference to previous communications regarding termination and confirmation of the employment termination
4. Employment Details: Employee's name, position, employee ID, and duration of employment
5. Termination Details: Effective date of termination, notice period details, and reason for termination (if applicable)
6. Final Settlement: Overview of final settlement including salary, end-of-service gratuity, and other entitlements
7. Company Property: List of company property to be returned and deadline for return
8. Closing Statement: Expression of appreciation and best wishes for future endeavors
9. Signature Block: Space for authorized signatory details and signature
1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that remain effective post-termination
2. Confidentiality Obligations: Include when emphasizing ongoing confidentiality obligations is necessary
3. Reference Provision: Include when the company agrees to provide employment references
4. Outstanding Loans: Include when there are outstanding loans or advances to be settled
5. Medical Insurance Extension: Include when discussing any extension of medical insurance coverage
6. Visa Status: Include for expatriate employees regarding visa cancellation procedures
7. Garden Leave: Include when the employee will be placed on garden leave during the notice period
1. Final Settlement Calculation: Detailed breakdown of all financial entitlements including basic salary, end-of-service gratuity, leave encashment, and any other benefits
2. Company Property Checklist: Itemized list of company property to be returned including IT equipment, access cards, documents, etc.
3. Handover Document: List of ongoing projects, responsibilities, and important contacts to be handed over
4. Exit Clearance Form: Checklist for various department clearances (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Termination Confirmation
Notice Period
Final Settlement
End of Service Benefits
Leave Settlement
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Final Dues
Full and Final Release
Reference Provision
Visa Cancellation
Medical Insurance
Outstanding Obligations
Handover Requirements
Exit Procedures
Post-Employment Obligations
Governing Law
Notice Period
Final Settlement
End of Service Benefits
Leave Settlement
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Final Dues
Full and Final Release
Reference Provision
Visa Cancellation
Medical Insurance
Outstanding Obligations
Handover Requirements
Exit Procedures
Post-Employment Obligations
Governing Law
Relevant Industries
Banking & Financial Services
Technology
Real Estate
Construction
Healthcare
Education
Retail
Manufacturing
Professional Services
Energy & Resources
Hospitality & Tourism
Media & Entertainment
Telecommunications
Transportation & Logistics
Government & Public Sector
Relevant Teams
Human Resources
Legal
Senior Management
Operations
Administration
Compliance
Finance
Employee Relations
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
HR Administrator
Legal Counsel
General Counsel
Chief Human Resources Officer
HR Operations Manager
Personnel Manager
Employee Relations Manager
Chief Executive Officer
Managing Director
Department Head
Line Manager
Office Manager
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