Holiday Confirmation Letter From Employer Template for Pakistan

The Holiday Confirmation Letter From Employer is a crucial document in Pakistani employment practice that formalizes the approval of an employee's leave request. This document is required under various Pakistani labor laws and regulations, including the Factories Act 1934 and provincial labor laws, which mandate proper documentation of employee leave. The letter serves multiple purposes: it provides official confirmation of approved leave dates, maintains clear records for HR and payroll purposes, ensures compliance with legal requirements, and helps prevent any future disputes regarding leave approval. It should be issued promptly after a leave request is approved and before the commencement of the leave period. The document typically includes specific details about the leave period, type of leave, return date, and any conditions attached to the approval, making it an essential tool for both workforce management and legal compliance.

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date and Reference Number: Current date and internal reference number for record-keeping

3. Employee Details: Full name, employee ID, designation, and department of the employee

4. Subject Line: Clear indication that this is a holiday/leave confirmation

5. Leave Details: Specific dates of approved leave, including start and end dates, and total number of days

6. Return to Work Date: Clear statement of when the employee is expected to resume duties

7. Leave Type: Specification of leave category (annual leave, casual leave, etc.)

8. Handover Information: Brief mention of any work handover requirements or arrangements

9. Authorization: Name, designation, and signature of the approving authority