The Holiday Confirmation Letter From Employer is a crucial document in Malaysian employment practice that formalizes the approval of an employee's leave request. This document is used when an employer needs to provide written confirmation of approved holiday or leave periods, serving both as an official record and as documentation for the employee. The letter ensures compliance with Malaysian employment legislation, particularly the Employment Act 1955, and helps prevent misunderstandings about leave arrangements. It typically includes specific details about the approved leave period, conditions, and return-to-work expectations. This document is particularly important in situations where employees need formal proof of approved leave for travel purposes, visa applications, or internal record-keeping requirements.
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1. Company Letterhead and Date: Official company letterhead including company name, registration number, address, and current date
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a holiday/leave confirmation letter
4. Leave Details: Specific dates of approved leave, including start and end dates, and total number of days
5. Leave Type: Specification of whether this is annual leave, unpaid leave, or a combination
6. Return to Work Date: Clear statement of when the employee is expected to resume work
7. Leave Balance: Statement of remaining leave balance after this holiday
8. Authorization: Name, position, and signature of the approving authority
1. Handover Arrangements: Details of work handover arrangements, to be included when employee has critical responsibilities
2. Emergency Contact: Employee's contact details during leave, particularly relevant for extended or overseas holidays
3. Travel Details: To be included when the employee is traveling overseas or when company needs to maintain travel records
4. Special Conditions: Any specific conditions or requirements related to the approved leave
5. Coverage Arrangements: Details of who will cover the employee's duties during their absence
1. Leave Application Form: Copy of the original leave application submitted by employee
2. Handover Checklist: Detailed list of tasks and responsibilities handed over, if applicable
3. Travel Itinerary: If required by company policy, especially for overseas travel
4. Emergency Contact Form: Detailed emergency contact information when required for extended leave periods
Relevant legal definitions
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Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Hospitality
Professional Services
Public Sector
Telecommunications
Energy
Agriculture
Transportation
Media and Entertainment
Relevant Teams
Human Resources
Administration
Personnel Management
Operations
Office Management
Employee Relations
Workforce Management
People Operations
HR Operations
Corporate Services
Relevant Roles
Human Resources Manager
HR Executive
HR Administrator
Office Manager
Department Manager
Line Manager
Supervisor
HR Director
Personnel Officer
Administrative Manager
Operations Manager
HR Business Partner
Department Head
Team Leader
Executive Assistant
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