The Referral Letter For Employee is a crucial document in Irish employment practice, used when an employer needs to formally refer an employee to a specialist service, such as occupational health, counseling, or professional development programs. This document is particularly important in situations involving employee welfare, performance management, or workplace accommodations. It must comply with Irish employment legislation, including data protection requirements and equality laws. The letter typically contains confidential information about the employee's situation, relevant workplace context, and specific reasons for referral. It serves as an official record of the referral process and helps ensure proper communication between all involved parties while maintaining professional standards and legal compliance.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality marking
2. Recipient Details: Name and address of the recipient/receiving organization
3. Employee Information: Full name, job title, and relevant employee identification details
4. Purpose of Referral: Clear statement of why the referral is being made
5. Current Situation: Brief overview of the current circumstances leading to the referral
6. Specific Concerns/Issues: Detailed description of the particular concerns or issues that need to be addressed
7. Actions Taken to Date: Summary of any relevant actions or measures already taken
8. Request for Action: Specific request or outcome sought from the referral
9. Contact Information: Details for follow-up communication
10. Signature Block: Sender's name, title, and signature
1. Medical History: Include when the referral is health-related and previous medical information is relevant
2. Performance History: Include when the referral relates to performance issues or career development
3. Risk Assessment: Include when there are health and safety concerns or workplace adjustments needed
4. Workplace Accommodations: Include when discussing current or required workplace modifications
5. Timeline of Events: Include when there's a complex history of events leading to the referral
6. Third Party Involvement: Include when other parties (unions, legal representatives) are involved
1. Medical Reports: Copies of relevant medical certificates or reports (if applicable)
2. Performance Reviews: Copies of relevant performance evaluations or assessments
3. Meeting Minutes: Records of relevant meetings or consultations
4. Previous Correspondence: Copies of previous relevant communications
5. Job Description: Current job description and requirements
6. Consent Forms: Signed consent forms for sharing personal/medical information
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