The Internal Transfer Letter is a crucial document used when an employee moves to a different position or department within the same organization in Ireland. It serves multiple purposes: formally documenting the transfer decision, outlining changes to employment terms, and ensuring compliance with Irish employment law, particularly the Terms of Employment (Information) Acts 1994-2014. The letter should be issued before the transfer takes effect and typically includes details about the new role, reporting structure, compensation changes, and effective date. This document is essential for maintaining clear employment records, ensuring transparency, and protecting both employer and employee interests during internal mobility situations.
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1. Letter Header: Company letterhead, date, and employee's current details
2. Opening Statement: Confirmation of the internal transfer decision and effective date
3. Current Position Reference: Brief mention of the employee's current role and department
4. New Position Details: Specification of new role, title, department, and reporting relationship
5. Transfer Effective Date: Clear statement of when the transfer takes effect
6. Location: New work location or office details if changing
7. Compensation Details: Any changes to salary, benefits, or compensation structure
8. Transition Plan: Brief overview of the handover process and timeline
9. Closing Statement: Congratulatory note and contact information for questions
10. Signature Block: Space for both employer and employee signatures
1. Probationary Period: Include if the transfer involves a trial period in the new role
2. Training Requirements: Include if specific training or certifications are needed for the new position
3. Relocation Details: Include if the transfer involves moving to a different city/location
4. Performance Expectations: Include if there are specific KPIs or targets for the new role
5. Benefits Changes: Include if there are any changes to benefits package or allowances
6. Working Hours Changes: Include if the transfer involves different working patterns or shifts
1. Job Description: Detailed description of the new role's responsibilities and requirements
2. Compensation Structure: Detailed breakdown of salary components and benefits if significantly changed
3. Transition Timeline: Detailed schedule of handover activities and key dates
4. Organization Chart: Visual representation of new team structure and reporting lines
Relevant legal definitions
Clauses
Position Change
Effective Date
Reporting Structure
Location
Compensation
Working Hours
Benefits
Duties and Responsibilities
Continuity of Service
Existing Terms
Confidentiality
Data Protection
Acceptance
Training Requirements
Performance Standards
Probationary Period
Transition Arrangements
Notice Period
Effective Date
Reporting Structure
Location
Compensation
Working Hours
Benefits
Duties and Responsibilities
Continuity of Service
Existing Terms
Confidentiality
Data Protection
Acceptance
Training Requirements
Performance Standards
Probationary Period
Transition Arrangements
Notice Period
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Telecommunications
Public Sector
Energy
Transportation
Media and Entertainment
Hospitality
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Talent Management
Compensation and Benefits
Personnel Administration
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Line Manager
Division Head
Human Resources Business Partner
Talent Acquisition Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Administrator
HR Coordinator
Legal Manager
Compliance Officer
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