Staff Employment Confirmation Letter Template for Belgium

The Staff Employment Confirmation Letter is a crucial document in Belgian employment relationships, typically issued after verbal agreement of employment terms or following successful completion of employment negotiations. This document serves as an official written confirmation of the employment relationship and its key terms, bridging the gap between initial job offer and the formal employment contract. Under Belgian law, employers are required to provide written documentation of employment terms, and this confirmation letter helps fulfill that obligation while providing clarity to both parties. The letter includes essential information such as position details, start date, salary, working hours, and other key terms of employment, ensuring compliance with Belgian employment legislation and any applicable collective bargaining agreements. It's particularly important in Belgium's highly regulated employment environment, where clear documentation of employment terms is both a legal requirement and a practical necessity.

1. Company Details and Letterhead: Official company letterhead including full legal name, address, and registration details

2. Date and Reference: Current date and any relevant reference numbers

3. Employee Personal Information: Full name and address of the employee

4. Position Confirmation: Confirmation of the job title and role

5. Employment Start Date: Confirmation of when the employment begins

6. Salary Information: Confirmation of the agreed salary, payment frequency, and any guaranteed bonuses

7. Working Hours: Confirmation of standard working hours and work location

8. Reference to Full Contract: Reference to the full employment contract where applicable

9. Signature Block: Space for employer signature and employee acknowledgment