Confirmation Letter For Volunteer Work Template for Belgium

The Confirmation Letter For Volunteer Work is a crucial document used in Belgian organizations to formalize volunteer arrangements while complying with national legislation. This document is required whenever an organization engages volunteers, as mandated by the Belgian Law of 3 July 2005 on the Rights of Volunteers. It serves multiple purposes: confirming the voluntary nature of the engagement, outlining the scope of activities, clarifying insurance coverage, and establishing expense reimbursement procedures. The letter is designed to protect both the organization and the volunteer by clearly documenting the arrangement while maintaining its distinction from an employment contract. Organizations should issue this confirmation letter before the commencement of any volunteer activities to ensure compliance with Belgian legal requirements and to provide clarity regarding the volunteer relationship.

1. Organization Details: Full legal name, address, and registration details of the organization

2. Volunteer Details: Full name and contact information of the volunteer

3. Role Description: Clear description of the volunteer role, responsibilities, and activities to be performed

4. Time Commitment: Expected duration of volunteering, including start date and typical schedule if applicable

5. Location: Where the volunteer work will take place

6. Insurance Coverage: Confirmation of mandatory insurance coverage as per Belgian law

7. Expense Reimbursement: Policy on reimbursement of expenses and procedure for claiming

8. Confidentiality: Statement about maintaining confidentiality of organization information

9. Volunteer Rights: Summary of key volunteer rights under Belgian law