Account Payable Confirmation Letter Template for Belgium

The Account Payable Confirmation Letter is a critical document used in Belgian business operations to formally acknowledge and confirm outstanding financial obligations between companies. This document is typically required during financial audits, debt verification processes, or when establishing formal payment arrangements. It must comply with Belgian Civil Code requirements and commercial law provisions, making it a legally binding confirmation of debt. The letter includes essential details such as the amount owed, payment terms, relevant invoice references, and bank details. It serves multiple purposes including audit trail documentation, legal evidence of debt, and formal communication between business parties. Such confirmation letters are particularly important in Belgian business practice where formal documentation of financial obligations is required for both legal and accounting purposes.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name and address of the recipient company, including relevant contact person

3. Subject Line: Clear indication that this is an Account Payable Confirmation Letter with relevant reference numbers

4. Opening Statement: Formal acknowledgment of the debt obligation and purpose of the letter

5. Debt Details: Specific amount owed, invoice numbers, and original transaction dates

6. Payment Terms: Confirmed payment terms, due dates, and any agreed payment schedule

7. Bank Details: Company's bank account information for payment processing

8. Closing Statement: Formal confirmation of the above information and commitment to payment

9. Signature Block: Authorized signatory details, position, and company stamp if required