Price Confirmation Letter Template for Belgium

A Price Confirmation Letter is a crucial commercial document used to formalize pricing agreements between parties in Belgian business transactions. This document type is particularly important in Belgian commercial practice as it provides clear written evidence of pricing terms, helping to prevent future disputes and ensuring compliance with Belgian commercial law requirements. The letter typically follows negotiations or quotation requests and serves to confirm final pricing arrangements, including specific terms such as validity periods, payment conditions, and VAT treatment. It's commonly used in both standard and complex pricing arrangements, from simple product pricing to elaborate service fee structures. Under Belgian law, such formal price confirmations help meet requirements for price transparency and can serve as important evidence in commercial relationships. The document must comply with various Belgian regulations, including the Code of Economic Law and price labeling legislation, particularly when dealing with consumer transactions.

1. Letter Header: Company letterhead, date, reference number, and recipient's address

2. Subject Line: Clear indication that this is a Price Confirmation Letter with relevant reference numbers

3. Opening Salutation: Professional greeting to the appropriate contact person

4. Reference to Prior Communications: Mention of previous discussions, meetings, or requests that led to this price confirmation

5. Price Details: Specific pricing information including unit prices, quantities, and total amounts

6. Currency and VAT Status: Clear specification of currency and whether prices are inclusive or exclusive of VAT

7. Validity Period: Explicit statement of how long the confirmed prices will remain valid

8. Payment Terms: Standard payment terms including payment method and timeline

9. Closing: Professional closing statement, signature block, and company details