Shareholder Confirmation Letter Template for Belgium

A Shareholder Confirmation Letter is a formal document issued under Belgian law to provide official verification of a shareholder's status and shareholding details in a company. This document type is commonly required in various business contexts, such as opening bank accounts, demonstrating ownership for regulatory compliance, or confirming voting rights for corporate actions. The letter must comply with the Belgian Companies and Associations Code and may need to address specific requirements depending on its intended use. It serves as an official record that can be relied upon by third parties and typically includes precise details about share ownership, including the number and class of shares, percentage ownership, and any applicable rights or restrictions. For listed companies, additional considerations under Belgian Financial Services and Markets Authority (FSMA) regulations may apply.

1. Letter Header: Company letterhead, date, and addressee details

2. Shareholder Identification: Full legal name and address of the shareholder whose status is being confirmed

3. Share Ownership Details: Specific details about the shares owned, including number, class, and percentage of total share capital

4. Confirmation Statement: Clear statement confirming the shareholder status and relevant details as of a specific date

5. Legal Basis: Reference to the company's share register and relevant corporate documentation

6. Signature Block: Authorized signatory details and space for signature