Position Confirmation Letter Template for Belgium

The Position Confirmation Letter is a standard employment document used in Belgian business practice to formalize employment arrangements and ensure compliance with local labor laws. It is typically issued after verbal agreement on employment terms but before the commencement of employment, serving as a written record of the agreed terms and conditions. This document is essential in Belgium, where employment relationships are heavily regulated and require clear documentation of terms. The Position Confirmation Letter includes critical information such as job title, compensation, working hours, and other employment conditions, all of which must align with Belgian employment legislation, including the Employment Contracts Act, relevant Collective Bargaining Agreements, and regional language requirements. It serves as a key reference document throughout the employment relationship and helps ensure transparency and legal compliance for both employer and employee.

1. Company Header and Date: Official company letterhead, including registered address and date of the letter

2. Employee Details: Full name and address of the employee

3. Position Title and Department: Specific job title and department/team where the employee will work

4. Employment Start Date: Confirmed start date of employment

5. Key Employment Terms: Essential terms including work location, immediate supervisor, and working hours

6. Compensation Package: Base salary, payment frequency, and currency

7. Acceptance and Signature: Space for both employer and employee signatures to confirm agreement