Client Confirmation Letter Template for Belgium

The Client Confirmation Letter serves as a crucial business document in the Belgian legal context, bridging the gap between informal agreements and formal contracts. It is typically used when establishing new business relationships or confirming modifications to existing arrangements, providing a clear record of agreed terms while maintaining a more accessible format than traditional contracts. The document needs to comply with Belgian legal requirements, including the Civil Code and Code of Economic Law, while being practical and client-friendly. The Client Confirmation Letter includes essential elements such as service scope, commercial terms, timelines, and key obligations, making it particularly valuable for professional services, consulting engagements, and ongoing business relationships. It helps minimize misunderstandings while creating legally enforceable obligations under Belgian law.

1. Letter Header: Company letterhead, date, reference number, and full contact details of both parties

2. Salutation and Introduction: Formal greeting and brief introduction referring to previous discussions or meetings

3. Scope of Services: Clear description of the agreed services or products to be provided

4. Commercial Terms: Pricing, payment terms, and timeline for delivery of services

5. Key Commitments: Main obligations and commitments from both parties

6. Duration: Period of engagement or project timeline

7. Closing and Signatures: Request for confirmation, signature blocks, and return instructions