The Shareholder Confirmation Letter is a crucial document in Australian corporate practice that serves to officially verify and document shareholding details. It is typically required when formal proof of share ownership is needed, such as for banking purposes, legal proceedings, audit requirements, or corporate transactions. The letter includes essential information such as the shareholder's details, number and class of shares held, and any relevant share certificate numbers. Operating under Australian corporate law, particularly the Corporations Act 2001, this document provides a reliable and official confirmation of shareholding status. The letter can be used by both private and public companies and may be requested by various stakeholders including banks, auditors, legal representatives, or the shareholders themselves.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead including ACN/ABN, registered address, and date
2. Addressee Details: Full name and address of the shareholder or their representative
3. Reference Line: Subject matter reference and any relevant company file numbers
4. Shareholder Identification: Full details of the shareholder including full name, address, and any relevant identification numbers
5. Shareholding Details: Specific details of the shareholding including number of shares, class of shares, and share certificate numbers
6. Confirmation Statement: Clear statement confirming the shareholding status and any specific details being verified
7. Signing Block: Signature block for authorized company officer with name, position, and company seal if required
1. Value Statement: Statement of the current value of shares (if required for valuation purposes)
2. Restriction Notice: Any restrictions on transfer or dealing with the shares
3. Historical Information: Details of when and how the shares were acquired, if relevant
4. Dividend Information: Details of recent dividend payments or dividend rights, if relevant
5. Third Party Authorization: Authorization for sharing information with specified third parties (e.g., banks, auditors)
1. Share Certificate Copy: Copy of the relevant share certificate(s)
2. Company Extract: Recent ASIC company extract showing the shareholding
3. Transaction History: Schedule showing history of share transactions if relevant
4. Rights and Obligations: Summary of key rights and obligations attached to the share class
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Professional Services
Technology
Manufacturing
Retail
Mining
Healthcare
Real Estate
Agriculture
Transportation
Energy
Telecommunications
Construction
Education
Relevant Teams
Legal
Corporate Secretariat
Finance
Compliance
Investor Relations
Corporate Governance
Risk Management
Board Support
Executive Office
Relevant Roles
Company Secretary
Legal Counsel
Corporate Lawyer
Compliance Officer
Director
Chief Financial Officer
Financial Controller
Accountant
Corporate Governance Manager
Shareholder Relations Manager
Investment Manager
Risk Manager
Board Secretary
Managing Director
CEO
Find the exact document you need
Appointment Letter Confirmation
An Australian employment document that formally confirms employment terms and conditions between employer and employee, compliant with local employment laws.
find out more
Unsecured Loan Confirmation Letter
An Australian-compliant formal letter confirming the approval and terms of an unsecured loan, outlining key loan conditions and regulatory requirements.
find out more
Confirmation Of Employment Reference Letter
An official Australian employer-issued letter confirming employment details and status, compliant with local privacy and employment laws.
find out more
Confirmation Letter From Landlord
An Australian legal document issued by a landlord or property manager confirming tenant occupancy, rental terms, and payment history for official purposes.
find out more
Cancer Confirmation Letter
An Australian medical document that formally confirms a cancer diagnosis, used for insurance, employment, and healthcare purposes.
find out more
Encouragement Letter For Confirmation
An Australian workplace document providing positive feedback and guidance to employees approaching permanent confirmation after their probationary period.
find out more
Holiday Confirmation Letter
An Australian-compliant document confirming holiday booking details and establishing the contract between travel provider and customer, including essential terms and travel arrangements.
find out more
Zero Balance Confirmation Letter
An Australian-compliant formal letter from a financial institution confirming zero balance and closure status of a specified account.
find out more
Sign Confirmation Letter
An Australian business document confirming completion of sign installation, maintenance, or removal works in compliance with local regulations and standards.
find out more
Offer Letter And Confirmation Letter
An Australian-compliant employment offer and confirmation letter package that formally establishes employment terms and conditions between an employer and prospective employee.
find out more
Debtor Confirmation Letter
An Australian-compliant formal letter acknowledging and confirming the details of a debt obligation between creditor and debtor, including amount owed and payment terms.
find out more
Customer Balance Confirmation Letter
An Australian-compliant formal document used to verify and confirm customer account balances for audit and financial reporting purposes.
find out more
Confirmation Of Maternity Leave Letter
An Australian employment document confirming approved maternity leave arrangements, including dates, entitlements, and return-to-work details under Australian law.
find out more
Confirmation Of Directorship Letter
An Australian corporate document confirming a director's appointment and outlining their key responsibilities and obligations under the Corporations Act 2001.
find out more
Confirmation Of Rental Letter
An Australian compliant formal letter confirming rental arrangements between landlord/property manager and tenant, outlining key terms and conditions of the rental agreement.
find out more
Confirmation Of Rent Payment Letter
An Australian legal document confirming a tenant's rental payment history, issued by a landlord or property manager for official verification purposes.
find out more
Confirmation Of Order Letter
An Australian business document that formally confirms and documents the details of a customer's order, establishing the terms of the transaction under Australian law.
find out more
Background Verification Letter
An Australian-compliant formal document authorizing and requesting background verification of an individual's employment, education, and professional credentials.
find out more
Vendor Confirmation Letter
An Australian business document that confirms and formalizes agreed terms between a company and its vendor, creating a binding agreement under Australian law.
find out more
Work From Home Confirmation Letter
An Australian-compliant formal document confirming and detailing an employee's work from home arrangement, including terms, conditions, and safety requirements.
find out more
Supplier Confirmation Letter
An Australian-law governed document that formalizes key terms and conditions between a business and its supplier, serving as a simplified alternative to a full supply agreement.
find out more
Solvency Confirmation Letter
An Australian law-compliant formal letter confirming a company's solvency status and ability to pay debts as they become due, issued by directors or authorized representatives.
find out more
Rental Verification Letter
An Australian-compliant formal document verifying a tenant's rental history, payment reliability, and lease compliance, typically issued by property managers or landlords.
find out more
Rental Income Verification Letter
An Australian-compliant formal letter verifying rental income received from property investments, used for financial institutions, government agencies, and other official purposes.
find out more
Recommendation Letter For Confirmation Of Employee
An Australian-compliant formal document confirming employment status and providing professional assessment of an employee's performance and capabilities.
find out more
Redundancy Confirmation Letter
An Australian-compliant formal letter confirming an employee's position has been made redundant, outlining termination terms and entitlements under the Fair Work Act.
find out more
Medical Confirmation Letter
An Australian-compliant formal medical document providing official verification of a patient's health status or medical condition from a qualified healthcare provider.
find out more
Letter Of Salary Confirmation
An Australian-compliant formal document confirming an employee's salary and compensation arrangements, including base pay and benefits.
find out more
Holiday Confirmation Letter From Employer
An Australian employer-issued document formally confirming approved annual leave arrangements, including dates and conditions under Australian employment law.
find out more
Formal Confirmation Letter
An Australian-jurisdiction business document that formally confirms arrangements, agreements, or understandings between parties.
find out more
Debt Confirmation Letter Audit
An Australian-compliant formal letter confirming debt details for audit purposes, providing independent verification of debt obligations under Australian Auditing Standards.
find out more
Confirmation Tender Acceptance Letter
An Australian legal document formally accepting a tender submission and establishing the contractual framework between the principal and successful tenderer.
find out more
Confirmation Of Termination Of Employment Letter
An Australian legal document confirming employment termination, outlining termination details and final entitlements in compliance with Australian employment law.
find out more
Confirmation Of Self Employment Letter
An Australian jurisdiction document that formally verifies an individual's self-employed status for various official and business purposes.
find out more
Confirmation Letter Job Offer
An Australian employment offer letter outlining job terms and conditions in compliance with local employment law, serving as the formal basis for an employment relationship.
find out more
Confirmation Letter From Sponsor
An Australian legal document confirming sponsorship arrangements and commitments for immigration purposes, compliant with Department of Home Affairs requirements.
find out more
Confirmation Letter For Volunteer Work
An Australian jurisdiction letter confirming volunteer engagement terms, responsibilities, and conditions between an organization and volunteer.
find out more
Community Service Confirmation Letter
An Australian legal document confirming completion of community service activities, detailing service duration and nature of work performed.
find out more
Cash Income Verification Letter
An Australian legal document verifying an individual's cash-based income, typically used for financial, rental, or government service applications.
find out more
Bank Signature Verification Letter
An Australian bank-issued document that officially verifies account holders' signatures and their authority to operate bank accounts under Australian banking regulations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)