The Confirmation Of Directorship Letter is a fundamental corporate governance document used in Australian business practice when appointing new directors to a company's board. It serves as an official record of the appointment and sets out the terms and conditions under which the director will serve. This document is typically issued following a board resolution or shareholder decision to appoint a new director, and it must comply with the requirements of the Corporations Act 2001 and other relevant Australian legislation. The letter includes essential information such as the appointment date, director duties, compliance obligations, meeting requirements, and remuneration details. It's particularly important in the context of ASIC reporting requirements and the new Director ID regime. The document should be retained as part of the company's official records and may be required for regulatory compliance, audit purposes, or corporate governance reviews.

1. Letter Header: Company letterhead, date, recipient's name and address

2. Salutation: Formal greeting to the appointed director

3. Appointment Confirmation: Formal confirmation of appointment as director, including effective date and company details

4. Role and Responsibilities: Overview of primary director duties and responsibilities under the Corporations Act 2001

5. Statutory Obligations: Reference to key legal obligations, including Director ID requirements and ASIC notifications

6. Board Meeting Requirements: Information about board meeting attendance expectations and frequency

7. Remuneration: Details of any director's fees or compensation arrangements

8. Confidentiality: Statement regarding confidentiality obligations

9. Acceptance: Space for director's signature to acknowledge and accept the appointment

10. Closing: Formal letter closing with company representative's signature