A Confirmation of Employment Reference Letter is a crucial document in the Australian business environment, used to formally verify an individual's employment status and history with an organization. These letters are commonly requested for various purposes, including visa applications, mortgage or loan applications, rental agreements, and new employment opportunities. The document must comply with Australian legislation, including the Privacy Act 1988 and Fair Work Act 2009, ensuring appropriate handling of personal information and adherence to employment standards. The letter typically includes verified employment dates, position details, and employment type, with optional additional information such as salary details or performance feedback when specifically authorized by the employee. This document type serves as a critical tool for professional verification while maintaining privacy and legal compliance within the Australian jurisdiction.
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1. Company Letterhead: Official company letterhead including company name, address, ABN, and contact details
2. Date and Reference: Current date and any reference number for the letter
3. Addressee Details: 'To Whom It May Concern' or specific recipient details if known
4. Subject Line: Clear indication that this is a Confirmation of Employment letter
5. Employee Information: Full name and any identifying details of the employee
6. Employment Details: Confirmation of employment status, dates of employment, position title(s)
7. Employment Type: Nature of employment (full-time, part-time, casual)
8. Signatory Block: Name, position, and signature of authorized person issuing the letter
1. Duties and Responsibilities: Brief outline of main duties - include when a comprehensive reference is requested
2. Salary Information: Current or final salary - include only when specifically requested and authorized by employee
3. Performance Statement: Brief statement about performance and conduct - include when providing a full reference rather than just employment confirmation
4. Reason for Departure: If applicable and appropriate, include only when specifically requested and agreed with employee
5. Future Reference Contact: Contact details for future reference checks - include when ongoing reference support is offered
1. Position Description: Detailed role description - attach when requested for comprehensive references
2. Employment History Summary: Detailed history of positions held if multiple roles - attach for long-term employees with multiple positions
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