The Project Confirmation Letter is a essential business document commonly used in Australian commercial practice to formalize project arrangements between parties. It typically follows initial discussions, proposals, or negotiations and serves to document the final agreed terms in a clear, professional format. While more concise than a full contract, it includes critical project information such as scope, deliverables, timeline, commercial terms, and key contacts. This document type is particularly valuable for businesses seeking to maintain clear records of project commitments while avoiding the complexity of full contract documentation. It should align with Australian contract law principles and may reference master agreements or standard terms that govern the broader business relationship. The Project Confirmation Letter is especially useful for time-sensitive projects where a quick but formal confirmation is needed, or for projects that fall within an existing contractual framework.

1. Letter Header: Company letterhead, date, reference number, and recipient's address details

2. Salutation: Professional greeting to the appropriate contact person

3. Project Identification: Clear statement of the specific project being confirmed, including any reference numbers or identifiers

4. Reference to Prior Communications: Mention of any previous discussions, proposals, or agreements this letter confirms

5. Scope Confirmation: Clear outline of the agreed project scope and deliverables

6. Commercial Terms: Confirmation of key commercial terms including pricing, payment terms, and timeline

7. Key Personnel: Identification of key project contacts and their roles

8. Next Steps: Clear statement of immediate actions required and project commencement details

9. Closing Statement: Professional closing including any requirements for countersigning or returning the letter

10. Signature Block: Space for authorized signatory details and signature