Legal Templates
Shareholder Confirmation Letter

Shareholder Confirmation Letter for Singapore

Shareholder Confirmation Letter Template for Singapore

A Shareholder Confirmation Letter is a formal document issued under Singapore law that officially confirms an individual's or entity's shareholding in a company. It serves as documentary evidence of share ownership, typically including details such as the number of shares held, share class, distinctive numbers, and date of registration. The document complies with Singapore's Companies Act and related corporate legislation, providing legal verification of shareholding status.

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What is a Shareholder Confirmation Letter?

A Shareholder Confirmation Letter is commonly required when shareholders need to verify their ownership position for various purposes, such as loan applications, tax matters, or legal proceedings. The document, governed by Singapore corporate law, provides official confirmation of shareholding details including share quantity, class, and registration information. It is typically issued by the company secretary or authorized officer and may be required by banks, regulatory authorities, or other third parties as proof of share ownership.

What sections should be included in a Shareholder Confirmation Letter?

1. Addressee Details: Full name and address of the shareholder

2. Company Details: Company name, registration number, and registered address

3. Shareholding Confirmation: Details of shares held, including class, number, and distinctive numbers

4. Date of Registration: Date when shares were registered in shareholder's name

5. Certificate Numbers: Reference to relevant share certificate numbers

What sections are optional to include in a Shareholder Confirmation Letter?

1. Dividend Entitlement: Confirmation of dividend rights and payment history, used when specifically requested

2. Voting Rights: Details of voting rights attached to shares, included for certain share classes

3. Transfer Restrictions: Any applicable restrictions on share transfer, included if relevant

What schedules should be included in a Shareholder Confirmation Letter?

1. Share Certificate Copy: Copy of the original share certificate(s)

2. Latest Statement of Shareholding: Recent statement showing current shareholding position

3. Corporate Documents: Relevant extracts from register of members or other corporate documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Industries

Companies Act (Cap. 50): Primary legislation governing corporate matters including shareholding provisions, share certificates, shareholder rights, requirements for maintaining proper records of shareholders, and share transfer provisions and restrictions

Securities and Futures Act (Cap. 289): Legislation governing securities trading, disclosure requirements, and transfer of securities provisions

Income Tax Act: Tax legislation relevant for dividend distributions and tax residency considerations in shareholder matters

Stamp Duties Act: Legislation governing stamp duty requirements on share transfers or confirmations and applicable exemptions

Personal Data Protection Act 2012: Legislation governing the handling of personal data of shareholders, including consent and disclosure obligations

Singapore Exchange (SGX) Listing Rules: Regulatory framework for listed companies, including relevant listing requirements and disclosure obligations

Code of Corporate Governance: Guidelines and best practices for corporate governance including shareholder communications and rights

Common Law Principles: Fundamental contract law principles and principles of equity and trust applicable to shareholder matters

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