The Generic Recommendation Letter is a fundamental professional document used in Belgian business and academic contexts. It serves as a formal means of endorsement where one party (the recommender) provides their professional opinion about another party's (the recommendee's) qualifications, skills, character, and potential. Under Belgian law, such letters must comply with specific legal requirements, including GDPR regulations for personal data protection and Belgian employment law provisions regarding professional references. The document is commonly used for job applications, academic admissions, professional certifications, or career advancement purposes. The Generic Recommendation Letter should be tailored to its specific purpose while maintaining professional standards and legal compliance, particularly concerning truthfulness of statements and protection of personal information.
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1. Letter Header: Contains date, sender's details, and recipient's details in proper business letter format
2. Opening Statement: Introduces the purpose of the letter and identifies the person being recommended
3. Relationship Context: Explains the capacity and duration in which the recommender has known the recommendee
4. Key Qualifications: Details the recommendee's main skills, achievements, and positive attributes
5. Specific Examples: Provides concrete instances demonstrating the recommendee's capabilities
6. Closing Statement: Includes final endorsement and contact information for follow-up
7. Signature Block: Contains formal signature, name, and title of the recommender
1. Academic Performance: Used when writing for academic applications, detailing scholarly achievements and academic potential
2. Leadership Experience: Added when the recommendee has held leadership positions or demonstrated leadership qualities
3. Research Capabilities: Included for academic or research-focused recommendations
4. Technical Skills: Used for industry-specific recommendations where technical expertise is relevant
5. Character Assessment: Added when personal qualities are particularly relevant to the recommendation
6. International Experience: Included when global exposure or cross-cultural competencies are relevant
7. GDPR Consent Statement: Required when the letter contains personal data and will be processed within the EU
1. Consent Form: Written consent from the recommendee for sharing personal information (GDPR compliance)
2. Performance Records: Relevant documentation supporting specific claims made in the letter (if applicable)
3. Certificate of Authentication: If required, official authentication of the recommender's position and authority
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