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Generic Recommendation Letter

Generic Recommendation Letter Template for Belgium

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Key Requirements PROMPT example:

Generic Recommendation Letter

"I need a Generic Recommendation Letter for my senior software developer who is relocating to Brussels in March 2025, focusing on their technical expertise in cloud architecture and their leadership of our international development team."

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Document background
The Generic Recommendation Letter is a fundamental professional document used in Belgian business and academic contexts. It serves as a formal means of endorsement where one party (the recommender) provides their professional opinion about another party's (the recommendee's) qualifications, skills, character, and potential. Under Belgian law, such letters must comply with specific legal requirements, including GDPR regulations for personal data protection and Belgian employment law provisions regarding professional references. The document is commonly used for job applications, academic admissions, professional certifications, or career advancement purposes. The Generic Recommendation Letter should be tailored to its specific purpose while maintaining professional standards and legal compliance, particularly concerning truthfulness of statements and protection of personal information.
Suggested Sections

1. Letter Header: Contains date, sender's details, and recipient's details in proper business letter format

2. Opening Statement: Introduces the purpose of the letter and identifies the person being recommended

3. Relationship Context: Explains the capacity and duration in which the recommender has known the recommendee

4. Key Qualifications: Details the recommendee's main skills, achievements, and positive attributes

5. Specific Examples: Provides concrete instances demonstrating the recommendee's capabilities

6. Closing Statement: Includes final endorsement and contact information for follow-up

7. Signature Block: Contains formal signature, name, and title of the recommender

Optional Sections

1. Academic Performance: Used when writing for academic applications, detailing scholarly achievements and academic potential

2. Leadership Experience: Added when the recommendee has held leadership positions or demonstrated leadership qualities

3. Research Capabilities: Included for academic or research-focused recommendations

4. Technical Skills: Used for industry-specific recommendations where technical expertise is relevant

5. Character Assessment: Added when personal qualities are particularly relevant to the recommendation

6. International Experience: Included when global exposure or cross-cultural competencies are relevant

7. GDPR Consent Statement: Required when the letter contains personal data and will be processed within the EU

Suggested Schedules

1. Consent Form: Written consent from the recommendee for sharing personal information (GDPR compliance)

2. Performance Records: Relevant documentation supporting specific claims made in the letter (if applicable)

3. Certificate of Authentication: If required, official authentication of the recommender's position and authority

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Technology

Healthcare

Financial Services

Manufacturing

Professional Services

Non-Profit

Public Sector

Research & Development

Retail

Construction

Hospitality

Media & Entertainment

Legal Services

Consulting

Relevant Teams

Human Resources

Recruitment

Academic Affairs

Personnel Management

Talent Acquisition

Professional Development

Career Services

Faculty Administration

Executive Office

Administrative Services

Relevant Roles

Human Resources Manager

Hiring Manager

Department Director

CEO

Academic Dean

Professor

Team Leader

Project Manager

Department Head

Senior Executive

Principal

Managing Director

Supervisor

Division Chief

Program Coordinator

Academic Advisor

Research Director

Industries
GDPR (General Data Protection Regulation): EU regulation on data protection and privacy, applicable in Belgium. Relevant for handling personal information in recommendation letters and ensuring consent for data processing.
Belgian Privacy Act of 30 July 2018: National law implementing GDPR in Belgium, governing the protection of personal data and privacy rights.
Belgian Civil Code Article 1382: Covers civil liability for damages caused by fault or negligence, relevant for potential misrepresentation or inaccurate statements in recommendation letters.
Belgian Criminal Code Article 443: Defines and prohibits defamation and libel, crucial for ensuring statements in recommendation letters are truthful and non-defamatory.
Belgian Employment Contracts Act: Governs employment relationships and includes provisions about professional references and employment certificates.
Belgian Anti-Discrimination Law of 10 May 2007: Prohibits discrimination in various contexts, including employment recommendations, based on protected characteristics.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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