Employment Letter Template for Austria

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Employment Letter

"I need an Employment Letter for a senior software developer position in Vienna, starting March 1, 2025, including remote work provisions and special clauses for intellectual property protection, as we're a technology startup handling sensitive client data."

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What is a Employment Letter?

The Employment Letter serves as a fundamental document in Austrian employment relationships, formally establishing the terms and conditions between an employer and employee. It is typically used when making a formal job offer or converting a preliminary offer into a binding agreement. The document must comply with Austrian labor law requirements, including mandatory provisions about working hours, leave entitlements, notice periods, and social insurance arrangements. This Employment Letter should be provided to the employee before or at the start of employment, as Austrian law requires written documentation of key employment terms. It forms the basis of the employment relationship and serves as a reference point for both parties throughout the duration of employment.

What sections should be included in a Employment Letter?

1. Employer Details: Full legal name and address of the employing company

2. Employee Details: Full name and address of the employee

3. Position and Duties: Job title, role description, and primary responsibilities

4. Start Date and Duration: Commencement date and whether the contract is fixed-term or permanent

5. Work Location: Primary workplace location and department

6. Working Hours: Regular working hours, including core hours if applicable

7. Remuneration: Base salary, payment frequency, and any guaranteed bonuses

8. Leave Entitlement: Annual leave allocation and public holiday provisions

9. Notice Period: Required notice periods for termination by either party

10. Collective Agreement: Reference to applicable collective agreement if any

11. Social Insurance: Confirmation of social insurance registration and contributions

12. Governing Law: Confirmation that Austrian law applies to the employment relationship

What sections are optional to include in a Employment Letter?

1. Probationary Period: Include when a probationary period is required, specifying duration and terms

2. Bonus Scheme: Include when offering performance-based or discretionary bonuses

3. Company Car: Include when a company car is part of the employment package

4. Mobile Work Provisions: Include for positions allowing work from home or remote work

5. Confidentiality Clause: Include for positions with access to sensitive information

6. Non-Competition Clause: Include for senior positions or roles with access to trade secrets

7. International Travel: Include for positions requiring regular international travel

8. Additional Benefits: Include when offering specific benefits like private health insurance or meal vouchers

9. Training Requirements: Include when specific training or qualifications are required

10. Language Requirements: Include when specific language skills are essential for the role

What schedules should be included in a Employment Letter?

1. Job Description: Detailed description of role responsibilities and requirements

2. Salary Structure: Detailed breakdown of salary components and benefits

3. Company Policies: Key company policies that form part of the employment relationship

4. IT Usage Policy: Rules and guidelines for using company IT systems

5. Working Hours Schedule: Detailed breakdown of working hours and shift patterns if applicable

6. Benefits Summary: Detailed description of all benefits and eligibility conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Media and Entertainment

Telecommunications

Real Estate

Agriculture

Pharmaceutical

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Strategy

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Developer

Financial Analyst

Human Resources Manager

Marketing Specialist

Sales Representative

Administrative Assistant

Research Scientist

Legal Counsel

Operations Manager

Customer Service Representative

Technical Support Specialist

Business Analyst

Product Manager

Quality Assurance Engineer

Account Manager

Industries
Austrian Labor Law Code (Arbeitsrecht): The fundamental framework governing employment relationships in Austria, including basic rights and obligations of employers and employees
Employment Contract Law Act (Arbeitsvertragsrechts-Anpassungsgesetz): Regulates the specific requirements for employment contracts, including mandatory contents and terms
Working Time Act (Arbeitszeitgesetz): Governs working hours, rest periods, and overtime regulations that need to be referenced in employment contracts
Vacation Act (Urlaubsgesetz): Regulates annual leave entitlements and related provisions that must be included in employment agreements
Equal Treatment Act (Gleichbehandlungsgesetz): Ensures non-discrimination in employment relationships and must be considered in contract terms
General Civil Code (Allgemeines Bürgerliches Gesetzbuch - ABGB): Contains general provisions on contracts and legal relationships that apply to employment contracts
Salaried Employees Act (Angestelltengesetz): Specific regulations for white-collar workers, including notice periods and special protections
General Social Insurance Act (Allgemeines Sozialversicherungsgesetz): Covers social security obligations and insurance requirements that need to be mentioned in employment contracts
GDPR (Datenschutz-Grundverordnung): European data protection regulation that affects how personal information is handled in employment contracts
Workplace Safety Act (ArbeitnehmerInnenschutzgesetz): Regulates workplace safety requirements that may need to be referenced in employment agreements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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