Employment Letter Template for England and Wales

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Key Requirements PROMPT example:

Employment Letter

I need an Employment Letter for a senior software developer joining our London office in March 2025, including restrictive covenants and intellectual property clauses due to the technical nature of the role.

Document background
An Employment Letter is a fundamental document used when offering employment to new hires or formalizing changes in employment terms with existing staff in England and Wales. It must comply with the Employment Rights Act 1996 and other relevant UK employment legislation, providing mandatory information about the position, working conditions, and terms of employment. The letter serves as both an offer of employment and, once signed, a binding contract that protects both employer and employee interests while ensuring legal compliance.
Suggested Sections

1. Employee Details: Full name, address, and contact information of the employee

2. Position Information: Job title, duties, and responsibilities

3. Start Date: Commencement date of employment

4. Compensation: Salary, payment frequency, and method

5. Working Hours: Standard working hours and days

6. Holiday Entitlement: Annual leave allowance and booking procedure

7. Notice Period: Required notice period for termination by either party

Optional Sections

1. Probationary Period: Length and terms of probation period - include for new employees or promotional positions

2. Benefits Package: Additional benefits beyond statutory requirements - include when offering supplementary benefits

3. Restrictive Covenants: Non-compete and confidentiality provisions - include for senior positions or roles with access to sensitive information

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities and requirements

2. Company Policies: Reference to key company policies and procedures

3. Benefits Details: Comprehensive explanation of benefits package

4. Data Protection Notice: Information about handling of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, including requirements for written statement of employment particulars, notice periods, and unfair dismissal provisions

Equality Act 2010: Comprehensive legislation addressing discrimination, equal pay provisions, and requirements for reasonable accommodations in the workplace

Working Time Regulations 1998: Regulations governing working hours limits, rest breaks, holiday entitlement, and restrictions on night work

National Minimum Wage Act 1998: Legislation establishing minimum wage requirements and payment calculations for employees

Pensions Act 2008: Law covering pension auto-enrollment requirements and mandatory pension scheme information

Data Protection Act 2018 & UK GDPR: Legislation governing employee data handling and privacy requirements in the workplace

Health and Safety at Work Act 1974: Framework for workplace health and safety obligations and requirements

Immigration, Asylum and Nationality Act 2006: Legislation covering right to work requirements and employer obligations regarding work authorization

Part-time Workers Regulations 2000: Regulations ensuring equal treatment for part-time workers and preventing less favorable treatment

Fixed-term Employees Regulations 2002: Legislation protecting fixed-term workers and ensuring equal treatment with permanent employees

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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