The Mileage Invoice Template is essential for businesses operating in the UAE that need to track and reimburse vehicle-related expenses. This document type complies with UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax and related regulations, ensuring proper documentation of business travel expenses. The template is designed to capture all necessary information for tax compliance and internal record-keeping, including journey details, distance traveled, purpose of travel, and applicable VAT calculations. It's particularly useful for companies with mobile workforce, sales teams, or employees who regularly travel for business purposes within the UAE.
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1. Invoice Header: Company logo, 'TAX INVOICE' label, and invoice number
2. Business Details: Company name, address, phone, email, and UAE VAT registration number
3. Client Information: Client's name, address, and VAT registration number (if applicable)
4. Invoice Details: Invoice date, due date, and payment terms
5. Mileage Summary: Total kilometers traveled, rate per kilometer, and total mileage charge
6. Journey Details: Table with date, starting point, destination, purpose, odometer readings, and kilometers traveled
7. Calculation: Subtotal, VAT amount (5%), and total amount due in AED
8. Payment Information: Bank account details and payment methods accepted
9. Terms and Conditions: Standard invoice terms including payment terms and conditions
1. Purchase Order Reference: Include when client requires PO number for payment processing
2. Cost Center: Add when billing to specific department or project within client organization
3. Vehicle Details: Include when multiple vehicles are used or when required by client policy
4. Additional Expenses: Section for parking fees, tolls, or other related expenses when applicable
5. Approval Section: Add when client requires manager approval for mileage claims
1. Detailed Journey Log: Comprehensive log of all journeys with timestamps and specific routes
2. Map Attachments: Route maps showing journey details when required for verification
3. Rate Schedule: Current approved mileage rates and any variations based on vehicle type or distance
4. Supporting Documents: Parking receipts, toll receipts, or other relevant expense documentation
Relevant legal definitions
Mileage Rate
Business Journey
Claimant
Approving Authority
VAT
Tax Invoice
Payment Due Date
Supporting Documentation
Journey Log
Starting Point
Destination
Business Purpose
Odometer Reading
Reimbursable Expenses
Vehicle Classification
Payment Terms
Base Rate
Additional Expenses
UAE Dirham (AED)
VAT Registration Number
Business Address
Invoice Period
Point of Origin
Total Distance
Authorized Signatory
Business Journey
Claimant
Approving Authority
VAT
Tax Invoice
Payment Due Date
Supporting Documentation
Journey Log
Starting Point
Destination
Business Purpose
Odometer Reading
Reimbursable Expenses
Vehicle Classification
Payment Terms
Base Rate
Additional Expenses
UAE Dirham (AED)
VAT Registration Number
Business Address
Invoice Period
Point of Origin
Total Distance
Authorized Signatory
Clauses
Relevant Industries
Professional Services
Construction
Real Estate
Healthcare
Education
Consulting
Sales and Distribution
Transportation and Logistics
Energy and Utilities
Facilities Management
Engineering Services
Business Services
Relevant Teams
Finance
Accounts Payable
Sales
Field Services
Operations
Human Resources
Business Development
Facilities
Maintenance
Project Management
Audit
Customer Service
Relevant Roles
Sales Representative
Field Service Engineer
Business Development Manager
Regional Manager
Account Executive
Maintenance Technician
Site Inspector
Real Estate Agent
Healthcare Professional
Education Consultant
Project Manager
Field Auditor
Territory Manager
Service Coordinator
External Consultant
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