The Software Quotation Template is designed to meet the specific requirements of software sales and licensing in the United Arab Emirates' dynamic technology market. It serves as a critical business document that bridges the initial client inquiry and the final contract execution phase. The template incorporates essential elements required by UAE Federal Laws, including electronic commerce regulations, consumer protection provisions, and VAT requirements. It is structured to provide comprehensive information about software products or services, including technical specifications, pricing structures, implementation timelines, and terms of service. This document is particularly relevant in the UAE's growing technology sector, where formal documentation and clear commercial terms are essential for business transactions. The template is designed to be adaptable for various software solutions while maintaining compliance with local legal requirements and business practices.
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1. Company Information: Details of the software provider including trade license number, registered address, and contact information as required by UAE commercial law
2. Client Information: Complete details of the prospective client, including legal entity name, address, and relevant contact persons
3. Quotation Reference: Unique quotation identifier, date of issue, and validity period
4. Executive Summary: Brief overview of the proposed software solution and its key benefits
5. Scope of Supply: Detailed description of the software products, modules, or services being quoted
6. Technical Specifications: Technical details of the software, including system requirements and compatibility information
7. Pricing Details: Itemized pricing including license costs, implementation fees, and any recurring charges, with clear mention of VAT application as per UAE law
8. Payment Terms: Payment schedule, accepted payment methods, and currency specifications
9. Delivery Timeline: Expected delivery and implementation schedule
10. Terms and Conditions: Standard terms including licensing terms, warranty, and liability limitations in compliance with UAE law
1. Service Level Agreement Overview: Include when ongoing support or maintenance is part of the quotation
2. Training Services: Include when user training is offered as part of the software package
3. Data Migration Services: Include when data migration from existing systems is offered
4. Custom Development Options: Include when customization services are available
5. Cloud Services Specifications: Include when the software is cloud-based or includes cloud components
6. Hardware Requirements: Include when specific hardware is required or recommended
7. Implementation Services: Include when implementation support is offered
1. Schedule A - Detailed Technical Specifications: Comprehensive technical details of the software including features, modules, and system requirements
2. Schedule B - Pricing Breakdown: Detailed breakdown of all costs including licenses, services, and optional components
3. Schedule C - Implementation Plan: Proposed implementation timeline and milestone details
4. Schedule D - Service Level Agreement Details: Detailed support terms, response times, and service levels if applicable
5. Appendix 1 - Software License Terms: Detailed software licensing terms and conditions
6. Appendix 2 - Technical Infrastructure Requirements: Detailed specifications for required technical infrastructure
7. Appendix 3 - Maintenance and Support Terms: Detailed terms for ongoing maintenance and support services if applicable
Relevant legal definitions
Acceptance Criteria
Applicable Laws
Business Day
Client
Client Data
Confidential Information
Configuration Services
Customization Services
Defect
Deliverables
Documentation
Effective Date
Force Majeure
Implementation Services
Initial Term
Intellectual Property Rights
License Fee
Licensed Software
Maintenance Services
Modules
Normal Business Hours
Operating Environment
Payment Terms
Professional Services
Project Plan
Provider
Quotation
Response Time
Service Credits
Service Level Agreement
Software
Software Updates
Software Upgrades
Source Code
Specifications
Support Services
System Requirements
Technical Infrastructure
Term
Third-Party Software
Training Services
UAT
User
User Acceptance Testing
VAT
Warranty Period
Applicable Laws
Business Day
Client
Client Data
Confidential Information
Configuration Services
Customization Services
Defect
Deliverables
Documentation
Effective Date
Force Majeure
Implementation Services
Initial Term
Intellectual Property Rights
License Fee
Licensed Software
Maintenance Services
Modules
Normal Business Hours
Operating Environment
Payment Terms
Professional Services
Project Plan
Provider
Quotation
Response Time
Service Credits
Service Level Agreement
Software
Software Updates
Software Upgrades
Source Code
Specifications
Support Services
System Requirements
Technical Infrastructure
Term
Third-Party Software
Training Services
UAT
User
User Acceptance Testing
VAT
Warranty Period
Clauses
Scope of Supply
Pricing
Payment Terms
Delivery Timeline
Technical Specifications
Software License Terms
Implementation Services
Service Level Agreement
Warranties
Support and Maintenance
Intellectual Property Rights
Confidentiality
Data Protection
Limitation of Liability
Force Majeure
Term and Validity
Governing Law
Dispute Resolution
Acceptance Criteria
Training and Documentation
System Requirements
Change Management
Termination
VAT and Taxation
Assignment
Entire Agreement
Notices
Amendments
Third-Party Rights
Severability
Pricing
Payment Terms
Delivery Timeline
Technical Specifications
Software License Terms
Implementation Services
Service Level Agreement
Warranties
Support and Maintenance
Intellectual Property Rights
Confidentiality
Data Protection
Limitation of Liability
Force Majeure
Term and Validity
Governing Law
Dispute Resolution
Acceptance Criteria
Training and Documentation
System Requirements
Change Management
Termination
VAT and Taxation
Assignment
Entire Agreement
Notices
Amendments
Third-Party Rights
Severability
Relevant Industries
Information Technology
Financial Services
Healthcare
Retail
Education
Government
Manufacturing
Telecommunications
Professional Services
Real Estate
Construction
Hospitality
Energy
Transportation
E-commerce
Relevant Teams
Sales
Legal
Finance
Information Technology
Procurement
Business Development
Commercial Operations
Solutions Architecture
Contract Administration
Technical Pre-Sales
Product Management
Relevant Roles
Sales Manager
Business Development Manager
Software Solutions Architect
Account Executive
Commercial Director
IT Director
Procurement Manager
Legal Counsel
Contract Manager
Chief Technology Officer
Project Manager
Solutions Consultant
Technical Sales Engineer
Pricing Analyst
Business Analyst
Finance Manager
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